ADMINISTRATOR

ADMINISTRATOR

Location: Midrand
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related

 

REQUIREMENTS

  • Applicants must be in possession of a three (3) year National Diploma in Secretariat
    / Office Management / Administration / Public Management / Administration,
    Human Resource Management or equivalent qualification at (NQF level 6) with 360
    credits as recognized by SAQA.
  • A minimum of one (1) year experience in
    Secretariat or Human Resource Management.
  • A valid driver’s license. Skills and
    Competencies: Ability to act with tact and discretion.
  • Ability to do research and
  • analyze documents and situations.
  • Good grooming and presentation.
  • SelfManagement and motivation.
  • Willingness to work outside normal working hours.
  • Financial, Provisioning and Human Resource administration procedures and
    processes.
  • Document tracking, storage and retrieval.
  • Good telephone and office etiquette.
  • Relevant Public Service and Departmental legislation / prescripts /
    policies and procedures.
  • Procedure and processes applied in Office Management.
  • Meeting procedures.
  • Operating office equipment (e.g. Computer, photocopy,
    scanner, projector).
  • Basic knowledge on financial administration. Batho Pele
    principles.
  • Organizing and Communication skills. Report writing skill.
  • Computer literacy (MS Word, EXCEL, PowerPoint, Outlook and Internet, etc.).
  • Problem solving skills. Good interpersonal relations.
  • Planning and organizing.
  • Language skills.
  • Numeracy and Literacy skills.
  • All shortlisted candidates shall undertake two
    pre-entry assessments.
  • One must be a practical exercise, and the other must be
    an integrity (Ethical Conduct) assessment.

DUTIES

  • Manage the office of the Chief Director including diary coordination.
  • Secretarial support and document management.
  • Provide technical support to the Chief
  • Director in his/her capacity and budget, and programme manager in the HRM unit.
  • Provide secretarial support to the management structures.
  • Supervise and coordinate shared secretariat support services provided to the senior managers
    within the unit.
  • Coordinate the incoming and outgoing submissions within the HRM
    unit.
  • Coordinate corporate support services activities within the unit, Coordinate the
    submission of weekly, monthly, and quarterly plans and reports for the HRM unit.
  • Coordinate the PMDS, leave, and all compliance submissions within the HRM unit.

 

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