Location: Office of the Chief Justice
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: R308 154 – R362 994 per annum (Level 07)
REQUIREMENTS:
- matriculation certificate.
- one to three years of experience working as an office assistant in a legal setting or as a secretary.
- a legitimate driver’s license.
- Results must be sent with the application.
- An LLB degree or at least 20 modules completed toward an LLB or Bcom Law Degree will be considered an added benefit.
- Those who make the short list must pass a typing test.
Skills and Competencies:
- proficiency in the language of English.
- good oral and written communication abilities.
- Organizational and administrative abilities.
- Outstanding communication abilities with others. the capacity to operate under duress and meet deadlines.
- Be mindful of the details.
- Both exceptional typing (including Dictaphone typing) and customer service abilities are required.
- both time management and confidentiality.
- Proficiency with Microsoft Word and aptitude for research.
DUTIES:
- to verify attendance and to screen each and every call, both inbound and outbound.
- to make sure the judge’s appointments and meetings are recorded.
- to guarantee that correspondence is filed in the appropriate categories and that decisions are typed correctly.
- To guarantee that signed orders and judgments issued in court or electronically are forwarded to the library and the typist (only the judgment).
- to guarantee that each guest is welcomed, screened, and has their questions answered. to guarantee that all documents, both coming in and leaving out, are filed and documented. to make certain that the judge’s stationery is ordered and picked up.
- to guarantee that the court files are prepared and that the judge has the necessary papers in the file according to the duty roster on time.
- To guarantee that every file
- To ensure that the transcribed judgment from transcribers reach the Judges for approval and signature.
- To prepare court rolls for Opposed Motion and Urgent Court and distribute to stakeholders.
- To ensure that the Heads of Arguments from various stakeholders are received filed and verified.
- Informing parties involved via e-mail and or telephonically of time and date when reserved judgment will be handed down, further notifying them on how the judgment will be handed down.
- To ensure that the bench book of the Judge is prepared, and files are in court before the court starts or before Judge enters the court.
- To ensure that all stakeholders involved are present in court before commencement of proceedings.
- To ensure that all cases are called and recorded as per court roll.
- Calling the case number and the parties’ names on record before Judge can allow parties to start with their matters.
- To ensure that the correct Oath ID or declaration is administered in court, when required.
- to guarantee that the exhibits are carefully handled, managed, noted, and photographed as appropriate.
- to guarantee that, upon the judge’s approval in court, the appropriate order is endorsed on the file and/or on the case lines.
- Make sure you sign the paperwork that need to be signed before approval in order to guarantee that all travel and lodging plans are made on time.
- to guarantee that the Judge’s logbook is sent in to the Transport Officer by the fifth of each month, at the latest.
- Obtain the preauthorization for the judge’s automobile to make sure the car is scheduled for either maintenance or service.
- must bring up the invoices with the Judge in order to facilitate the processing of the S&T claim filing.
- To guarantee the submission of 3G and cell phone.
How to Apply?
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JUDGE’S SECRETARY (X18 POSTS)