Administrative Assistant

What will you do?

The primary responsibility of this position is to serve the Head of Santam Real Estate by giving the business unit administrative and coordination support.The position is based at the Santam offices in Sandton on Alice Lane.The role’s objective is to support the Head of Santam Real Estate with administrative tasks, coordinating the team’s administrative efforts to provide excellent customer service to both internal and external Santam clients (brokers, clients, partners, and suppliers).

What will make you successful in this role?

• Providing the business unit with administrative support, which includes organizing and gathering different reports and helping with presentations.
• Providing daily administrative support to the business head.
• Assist in referring inquiries to relevant internal and external parties.
• Creating a variety of reports, including growth and profitability track reports and income statements.
• Assistance with financial and cost management reporting, encompassing accurate planning, tracking actuals, forecasting, monitoring, and managing expenditures in addition to journaling, payments, invoicing, and general ledger queries.
• Assisting with headcount, expense, and revenue management for business unit budget cycles.
Assisting the business unit in advancing Santam Real Estate’s strategic and comprehensive requirements
• Support the head of Santam Real Estate in organizing, planning, and carrying out project activities while making sure that the project’s goals, schedule, and scope are followed.
• Supports the upkeep of thorough records, such as meeting minutes, task lists, project plans, and progress reports.
• Maintaining and updating records of incidents, reviews, compliance, and approvals as necessary; this includes keeping an eye on FAIS records and TCF complaints.
• Make a range of presentations and dashboards.
• Arrange and plan conferences, workshops, and meetings.
• Helps with flight reservations, planning, and scheduling of meetings

Qualification and Experience

• Three-year tertiary qualification (advantageous)

• Matriculation
• Three years of experience managing an office;

• Project coordination experience (preferred);

• Insurance experience (preferred)

Knowledge and Skills

• Planning and coordination;
• coordination and planning abilities;
• ability to learn and adapt;
• ability to keep records;
• good verbal and written communication skills;
• interpersonal skills;
• advanced understanding of Microsoft software (Word, Excel, and PowerPoint)