Location: various provinces
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
PURPOSE OF THE JOB:
The Administrative Assistant is responsible for providing administrative day-to-day support to the respective department.
KEY PERFORMANCE AREAS:
Compliance administration.
- Preserve current written records pertaining to the department’s operations.
- Verify adherence to the rules and procedures.
- To guarantee that good internal control is followed,
- stay up to date on company objectives and internal standards.
Office coordination.
- Assist with filing, answering phone calls, maintaining correspondence, and offering general administrative support to the office.
- Observe utmost confidentiality in all office-related matters.
- Help with following up on unresolved issues.
- Make certain that every request is processed and answered within the allotted time.
- Interact with Processing Centers and inquire about unresolved issues.
- Help make sure that stationery is available in the department.
- Verify and validate the submitted data and documents to ensure proper capture and subsequent processing.
- Make sure the registers and systems are kept current.
- Examine and report any duplicate requests, papers, or questions.
- Assign reference numbers and precisely record relevant papers across several platforms. assigning tasks to accountable team members.
- Write and distribute letters to all parties involved as
Meeting support
- Assist with setting up meetings for the department.
- Help with taking and allocating minutes in compliance with established governance guidelines.
- Make and keep a register to keep track of unresolved issues.
- Assist in keeping up the follow-up strategy about meeting resolutions and unresolved issues.
- Make sure team diaries are managed and meetings are confirmed.
- As needed, make appointments with internal and external stakeholders.
Document and Records Management.
- Control Follow the RAF filling plan when administering the records management and filling procedures.
- Make that the file system is always current and operational.
- Assist in the office’s constant information retrieval requests.
- Make sure that all documents under control are kept private and that the right people receive them.
- Once documentation has been received, acknowledge it, assign a file number, enter data into the computer system, and file it correctly.
QUALIFICATIONS AND EXPERIENCE:
- Matric or Grade 12 certificate.
- Relevant 1 years’ experience in Administrative or similar environment.
Behavioral competencies:
- Organizing,
- arranging,
- and coordinating
- Individual mastery
- Emotional intelligence and judgment
- Morals and principles
- An emphasis on customer service
Technical Competencies:
- Proficiency with Microsoft Word, Excel, and PowerPoint
- Outstanding organizing and planning abilities
- Strong administrative abilities,
- the capacity to obtain necessary data,
- and writing abilities fundamental knowledge of SCM procedures
- Fundamental financial knowledge
How to Apply?
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ADMINISTRATIVE ASSISTANTS X4