Location: various centres
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
REQUIREMENTS:
- No prior experience is necessary, only a grade 12 diploma.
- Strong written and verbal communication abilities as well as a solid mastery of the English language are essential.
- familiarity with the Public Service Law System.
- demonstrated proficiency in the fundamentals of office administration.
- understanding of registration responsibilities and procedures, as well as the capacity to record information and use a computer.
- working familiarity with and comprehension of the laws governing the public service.
- understanding of the working environment’s storage and retrieval protocols.
- Computer literacy, strong leadership, excellent communication, administration, people, and organizational abilities, as well as the ability to type and write and take basic financial records, minutes, and write reports.
- Understanding the education sector will be beneficial.
DUTIES:
- The chosen applicant will be in charge of opening and closing files in accordance with the relevant record classification system.
- document and pending file filing, archiving, tracking, and retrieval;
- Making certain that index cards are filled out Assisting with filing number distribution
- Keep the designated registry clerks using the franking machine.
- Items of monetary worth received through the mail are fanned, recorded, and the control registers are updated regularly.
- Make sure no private postal products are inadvertently franked by performing spot checks on them.
- Mail is secured in the postal bag before being delivered to the post office by couriers or drivers.
- Keeping up with the remittance register keeping track of every expensive item as required by the relevant rules and regulations
- Making incorrect remittances
- Responding to all inquiries about couriers
- Keeping mail organized and sent out delivering notifications about register problems
- Taking care of customers; Handling telephone questions on
- Registry related work; Taking in and registering files and mail that are delivered by hand electronic file scanning;
- File organization and packaging for dissemination and archiving
- Making a list of the papers that need to be archived and sending it to the supervisor
- Keeping track of the materials that have been archived
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