Location: Menlo Park, Gauteng, ZA
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
KEY PERFORMANCE AREAS:
Compliance administration:
- Preserve current written records pertaining to the department’s operations.
- Verify adherence to the rules and procedures.
- To guarantee that good internal control is followed,
- stay up to date on company objectives and internal standards.
Office Coordination:
- Assist with filing, answering phone calls, maintaining correspondence, and offering general administrative support to the office.
- Observe utmost confidentiality in all office-related matters.
- Help with following up on unresolved issues.
- Make certain that every request is processed and answered within the allotted time. Interact with
- Processing Centers and inquire about any unresolved issues.
- Help make sure that stationery is available in the department.
- Verify and validate the submitted data and documents to ensure proper capture and subsequent processing.
- Make sure the registers and systems are kept current.
- Examine and report any duplicate requests, papers, or questions. Assign reference numbers and precisely record relevant papers across several platforms. Assigning tasks to accountable team members
- Write and distribute letters to all parties involved as
Meeting Support:
- Assist in setting up meetings for the department.
- Help with taking and allocating minutes in compliance with established governance guidelines.
- Make and keep a register to keep track of unresolved issues.
- assistance in maintaining the follow-up strategy about meeting resolutions and unresolved issues.
- Make sure team diaries are managed and meetings are confirmed.
- As needed, make appointments with internal and external stakeholders.
Document and Records Management:
- Follow the RAF filling plan when managing the records and filling procedures.
- Make that the filing system is always current and operational.
- Assist in obtaining information as needed at the office
- Make sure that all documents under control are kept private and that the right people receive them.
- Once documentation has been received, acknowledge it, assign a file number, enter data into the computer system, and file it correctly.
QUALIFICATIONS AND EXPERIENCE:
- Matric or Grade 12 certificate.
- Relevant 1 years’ experience in Administrative or similar environment.
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ADMINISTRATIVE ASSISTANTS X4