Administrative Assistant

Job Description

The candidate will be expected to perform (but not limited to) the following secretarial duties:

• coordinating the calendar for the management teams, answering calls and emails, and, when practical, taking independent action.
• General administration and employee administration
• Communicating with outside business associates Setting up and overseeing every meeting
• Getting presentations ready
• Setting up itineraries and travel plans (both domestic and foreign) creation of meeting minutes, agendas, notifications, and resolutions, as well as taking minutes.
• Reconciliations and budget management arranging and assembling all management and executive reports

Qualifications and Experience

• Math in grade 12 A three-year tertiary degree (beneficial)
• Five to ten years of experience working as an administrative assistant or personal assistant
• Computer literate (using Microsoft Office at an advanced level)
• Present-day expertise in creating presentations demonstrated effectiveness as a top manager’s personal assistant knowledgeable about handling extremely private data

Competencies

• analytical reasoning
• Looking for information
• Strive for outcomes
• Fluency in reading and writing in English
• The ability to comprehend and follow a conversation in Afrikaans
• Capabilities for organization Strong statistical analysis skills (you must love dealing with statistics and spreadsheets)
• Presentation abilities
• Writing reports and taking minutes
• Collaboration and networking abilities
• Organizational dedication
• Cooperation and teamwork
• An emphasis on customer service

Skills

• Fluent in English
• Excellent communication skills both in writing and speaking
• Outstanding communication, networking, and interpersonal skills
• Excellent focus on client service
• Capacity to perform well under pressure and sound judgment
• A keen eye for detail