Driver/Messenger (x5)

Location: East London, Eastern Cape, ZA
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related

 

Key Performance Areas 

 

Messenger services

 

• Collect correspondence from the appropriate government agency, confirm receipt by comparing it to the list.
• Deliver messages or packages on schedule.
• Take care when handling documents and parcels.
• Deliveries should be driven to their location.
• At the recipient’s location, reconcile parcels.
• Continue to communicate with the departure and destination points.
• Obtain signatures or receipts for paperwork and deliveries.
• Keep a logbook with daily visitation records.
• To guarantee optimal efficiency, arrange deliverables according to the delivery path.
• After every delivery, check in with the office to confirm it.
• Send the paperwork to Document Services so that it can be distributed in accordance with SOP.
• Before embarking on a delivery mission, plan effective routes.

 

Administration

 

• Keep an eye on and ensure that requests for binding or copying are handled quickly and effectively.
• Always keep an eye on the availability of messenger services for delivering goods to clients, government agencies, financial institutions, etc.
• Make sure that the National Archives Act and the RAF’s RM goals and strategies are followed when archiving scanned files and documents.
• Documents should be sorted by class and inserted.
• Send the Records Manager the transfer (Metro-file) and requests for records that are no longer in use.
• Maintain a log of the records sent to off-site storage, prepare and capture the documents to be moved there, and forward them to Records Management.
• Get the index spread sheet for records files and monitor all updates for off-site records.
• Keep an inventory.

 

Transportation and Operation

 

• Load and unload merchandise for the organization.
• Deliver goods, supplies, and employees safely to the locations where they are required.
• Identify mechanical and electrical issues and notify the facilities manager.

 

Vehicle, Machinery & Equipment Maintenance

 

• Perform daily pre trip and post trip vehicle inspection to ensure safety standards are adhered to.
• Ensure that the copying and binding machines are maintained in working order

 

Reporting

 

• Report issues with cars, machinery, and equipment; accidents; traffic infractions; vehicle damage; or equipment loss.
• Make sure the car is always in good shape.
• In accordance with the Fleet Management Policy, provide logbooks. reporting unforeseen hold-ups.
• Provide an update on the franking machine’s technical upkeep and money loading procedures.
• Inform the supervisor right once of any significant equipment issues that need the service provider’s attention.

Process incoming / outgoing mail and mail batching

 

• Receive, record, and stamp all correspondence, both inbound and outbound.
• Sort incoming papers and faxes by destination and separate them.
• Make sure that all documents, including files and communications, are filed in accordance with established policies and procedures.
• Get outgoing mail ready for mass distributes and posting.
• Keep track of all registered and Docex Tracker mail data.
• Declare the money you got and record it in the register.
• Get ready Verify addresses to make sure Docex is delivered to Docex and that the Post Office receives both regular and registered mail.

 

Qualifications

 

• Matric or Grade 12 certificate
• A valid code 10 (EC1/EC) driver’s license.
• Professional Driver’s Permit.

 

Experience

 

• At least 1 year’ experience in a driving/messenger services environment.

 

Technical and Behavioural Competencies Required

 

• organizing, arranging, and planning.
• individual mastery.
• emotional intelligence and judgment.
• morals and principles. An emphasis on customer service the capacity to evaluate a car’s roadworthiness and condition in order to protect both the driver and any passengers.
• understanding of the fundamentals and procedures involved in transporting people, products, or machinery.
• Interaction.

 

 

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