Location: Gauteng Isando
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related

Key Responsibilities 

Operational Duties

• Make that the selling and purchasing charges are appropriately invoiced for each shipment file on Ship Shape.
• After the draft invoices have been authorized, only then can the invoices be processed.
• Make sure that shipment rates are current and appropriately invoiced, and only pass required credit notes after manager approval.
• Make sure all invoices are emailed to the client along with a complete set of documentation every day; run an un-invoiced report once a week to make sure all shipping files have been invoiced; and send originals to all customers who request hard copies.
• Make sure that all invoices for specific client needs are processed correctly.
• Before bringing down the tax invoice, make sure all pro forma invoices have been reviewed and approved.
• Verify that all invoices have been delivered by comparing them to the statement.
• Make sure that important customer invoices are sent on time in accordance with the client’s request.
• Make sure that all deadlines are fulfilled.
• Deal with client queries (payments/invoice-related) Create a tax invoice for the fees associated with customs.
• Create a second invoice that solely includes the costs of shipment and disbursement.
• As requested by the client, record customs invoices on a schedule and email the whole set of supporting papers for payment.
• Verify that the Ship Shape balance includes all of the charges that were billed.
• Schedules and the balance statement Before processing the customer’s invoice, make sure that all of the expenses from the different suppliers have been collected.

Costing of Customer Shipments

• Prepare all costs from various customers

Statement

• Send out all Weekly/Monthly statements either via email or hand delivery if required

Filing

• Make sure the Copy Tax invoice is stored in a lever arch file in physical copy.
• Make sure that every draft invoice is included in the shipment files.
• Keep a copy of each signed proof of delivery.
• Make certain that every supplemental invoice is finished each day.

Insurance

• Verify that all insurance clients receive accurate bills.
• In order to pay their broker for insurance, prepare a monthly insurance statement and submit it to the insurance department.
• When billed, make sure that all pertinent documents are scanned and sent to the insurance department via email for a certificate.

General

• Maintain professional conduct
• Assist in relevant operations/operational functions as required
• Any other function required by your manager

Minimum Requirements

• Matric Grade 12
• Minimum 2 years of related experience
• Accounting and mathematics
• Computer literacy (requires access to Excel and email)

How to Apply?

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