Location: Pretoria
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
Minimum Requirements
Qualifications
- A diploma in office management,
- administration, or a similar discipline
- (NQF Level 5) Works Experience
- A relevant job experience of one to two years demonstrated ability to carry out administrative tasks at the Divisional Head level demonstrated ability to write reports and arrange presentations
- Understanding of fundamental procurement procedures, requisition ordering, and billing is required.
Duties and Responsibilities
Functional Management
- Assist with pertinent office administration tasks, such as answering calls, emails, and letters.
- Documents and information should be treated as private and secret, and they should only be shared with parties with permission from the divisional head.
- As needed, offer Certification Services general administrative support.
- Make certain that all correspondence and information pertaining to Certification Services are sent to the appropriate parties.
- Organize the necessary administrative preparations for pertinent
- Certification Services sessions, such as scheduling meeting spaces and making logistical arrangements.
- Prior to distribution, proofread pertinent papers and prepare both routine and non-routine correspondence.
- Compile and summarize information, among other particular tasks, as assigned by the Divisional Head.
- aid in the Divisional Head’s preparation of pertinent materials.
- Prepare the agreed-upon agendas, materials, and meeting packets.
- Maintain the relevant filing and record management system for Certification Services and other office flow procedures to ensure easy retrieval of records.
- Make certain that every document within the scope is properly filed, maintained, and updated.
- Make sure that all pertinent information about Certification Services is supplied and sent to the appropriate parties.
- Ensure that the documentation is given to meeting delegates and effectively and efficiently coordinate the logistical arrangements for pertinent Certification Services meetings and sessions.
- Professionally greet and guide visitors to pertinent meetings and sessions.
- When needed, gather and get ready all printed documents for meetings and sessions.
- Maintain proper amounts of common materials and resources used by Certification Services by conducting weekly stock controls.
- As needed, notify the Divisional Head to restock.
- All papers should be properly filed, updated, and managed in accordance with standard operating procedures.
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ADMINISTRATIVE ASSISTANT