Admin Clerk
Location: Elandshaven- Germiston
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
Job Purpose
Bidvest International Logistics is seeking a motivated and highly motivated administrative clerk. The ideal candidate will be proficient in warehouse administration procedures, including inventory management, invoice capture, WMS use, and picking instructions.
Qualifications & Experience
*Grade 12
*3 years warehouse administration experience
*Experience in WMS
Key Responsibilities
1. PLANNING STOCK MANAGEMENT
System and control stock management in the supply chain facility to guarantee a smooth and productive operation Record every shipment that arrives, then compare the delivery notes with the BIL tally sheets. Inform the stock controller and supervisor of any inconsistencies. data entry into the customer and BIL systems. Verify the customer systems’ theoretical stock availability.
Make amends When necessary, theoretical stocks are converted to physical stock takes. Inform your supervisor and stock controller of any inconsistencies right away, and work to find a solution. Inform your supervisor or stock controller of any damages you observe in the warehouse. When you see any outdated or expired inventory in the warehouse or during stock counts, notify your supervisor, the stock controller, and your clients. To guarantee excellent client service, promptly provide operations with pickup instructions in accordance with the BIL delivery schedule.
To guarantee that the right stock is shipped on the right day, review the choosing instructions before sending the invoice. In charge of reception, general office management, billing, and any other appropriate administrative tasks that a BIL customer requests. Make sure that every POD that your clients send you and every invoice that is sent to stores is tracked down, scanned on e-documents, and handled. Must be able to promptly and effectively respond to client inquiries
2. PLANNING DISTRIBUTION MANAGMENT
Orders: capture orders on the BIL system and release orders on the client’s system Deliver orders to the warehouse for picking, record dispatches on the BIL and client systems, and print invoices on the client’s system. Receipts: enter receipts into the BIL or client systems. Returns: Record the good stock that is returned on the BIL and client systems, making sure that the systems record the right return reason codes on the same day that the pod is returned. Ensure that the paperwork for arriving and exiting freight is completed correctly. Make sure that all administrative paperwork is scanned or photocopied and stored. Create spreadsheets and reports for clients and management. Create the client charge out and send it to the admin controller so it can be processed. Monitor any unpaid orders and bills.
3. PROJECTS MANAGEMENT
Actively assist in improving the administrative systems to the betterment of BIL and its Clients.
4. VERBAL COMMUNICATION
Communicate with the Supply Chain, a third-party depot, about problems, processes, and solutions. Communicate daily with the sales representatives about orders, deliveries, and store issues. Communicate daily with the warehouse about orders, deliveries, and any questions. Communicate with clients every day about difficulties and how to resolve them. respects all BIL guidelines and directives.
5. GENERAL
makes certain that all due dates are fulfilled in compliance with the different customer agreements that are supplied. Keep your workstation clean and in compliance with health and safety laws. Ensure that all SHE-assigned tasks are completed.
Skills & Competencies
*Computer Literacy – MS Office
*Attention to detail
*Excell
*Customer Focuse
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