Location: Johannesburg, Gauteng, ZA
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
Key Performance Areas
Messenger services
- Collect correspondence from the appropriate government agency, confirm receipt by comparing it to the list.
- Deliver messages or packages on schedule.
- Take care when handling documents and parcels.
- Deliveries should be driven to their location.
- At the recipient’s location, reconcile parcels.
- Continue to communicate with the departure and destination points.
- Obtain signatures or receipts for paperwork and deliveries.
- Keep a logbook with daily visitation records.
- To guarantee optimal efficiency, arrange deliverables according to the delivery path.
- After every delivery, check in with the office to confirm it.
- Send the paperwork to Document Services so that it can be distributed in accordance with SOP.
- Before embarking on a delivery mission, plan effective routes.on
Administration
- Keep an eye on and ensure that requests for binding or copying are handled quickly and effectively.
- Keep an eye on the availability of messenger services for the constant delivery of goods to clients, government agencies, banking institutions, etc.
- Make sure that the National Archives Act and the RAF’s RM goals and strategies are followed when archiving scanned files and documents.
- Documents should be sorted by class and inserted.
- Send the Records Manager the transfer (Metro-file) and requests for records that are no longer in use.
- Maintain a log of the records sent to off-site storage, prepare and capture the documents to be moved there, and forward them to Records Management.
- Get the index spread sheet for records files and monitor all updates for off-site records.
- Keep an inventory.
Transportation and Operation
- Load and unload organization’s merchandize.
- Transport products, materials, and staff securely to areas where they are needed.
- Recognize electrical and mechanical faults and report to Facilities Manager.
Vehicle, Machinery & Equipment Maintenance
- Perform daily pre trip and post trip vehicle inspection to ensure safety standards are adhered to.
- Ensure that the copying and binding machines are maintained in working order
Reporting
- Report issues with cars, machinery, and equipment; accidents; traffic infractions;
- vehicle damage; or equipment loss.
- Make sure the car is always in good shape. In accordance with the Fleet Management Policy, provide log books.
- reporting unforeseen hold-ups.
- Provide an update on the franking machine’s technical upkeep and money loading procedures.
- Inform the supervisor right once of any significant equipment issues that need the service provider’s attention.
Process incoming / outgoing mail and mail batching
- Receive, record, and stamp all correspondence, both inbound and outbound. Sort incoming papers and faxes by destination and separate them.
- Make sure that all documents, including files and communications, are filed in accordance with established policies and procedures.
- Get outgoing mail ready for distribution, mass mailing, and posting.
- Keep track of all registered and Docex Tracker mail data.
- Declare the money you got and record it in the register.
- Get ready Verify addresses to make sure Docex is delivered to Docex and that the Post Office receives both regular and registered mail.
Qualifications and Experience
- Certificate of Matriculation or Grade 12
- a current driver’s license with code 10 (EC1/EC).
- Permit for Professional Driving.
- a minimum of one year’s experience working as a driver or messenger.
Technical and Behavioural Competencies Required
- organizing, arranging, and planning.
- individual mastery. emotional intelligence and judgment.
- morals and principles.
- An emphasis on customer service the capacity to evaluate a car’s roadworthiness and condition in order to protect both the driver and any passengers.
- understanding of the fundamentals
- and procedures involved in transporting people, products, or machinery. Interaction.
How to Apply?
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Driver/Messenger x2 JHB