SECRETARY(X5 POSTS)

Location: National Head Office
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related

 

Requirements:

• Grade 12 with Typing as a subject, or an equivalent qualification or training that enables satisfactory performance of the role.

• Proficient in computer applications.

Competencies and Attributes:

• Demonstrated honesty and integrity.

• Exceptional attention to detail.

• Strong planning and organizational skills.

• Punctual and able to maintain confidentiality.

• Focused on service delivery and client satisfaction.

• Excellent communication skills, both written and verbal.

• Capable of working effectively under pressure.

• Skilled in coordinating and organizing work-related tasks.

• Professional telephone etiquette.

• High level of reliability and dependability.

• Ability to handle tasks with tact and discretion.

Duties:

• Perform general office and administrative tasks.

• Screen and answer incoming telephone calls.

• Type and prepare correspondence.

• Compile documentation and create presentations.

• Ensure efficient record management through systematic filing.

• Oversee and maintain an electronic document tracking system.

• Manage the diary and handle appointment scheduling.

• Oversee the document tracking system.

• Organize and coordinate meetings, workshops, and other events.

• Facilitate the procurement of office supplies, including stationery.

• Execute all relevant duties related to the role.

• Arrange transportation for conferences, courses, meetings, and hearings outside the office.

• Manage office assets and ensure their proper maintenance

 

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