Administration Clerks (X23 POSTS)

Location: Johannesburg West District Ref No: REFS/022834
Johannesburg West District Ref No: REFS/022832
Gauteng East District Ref No: REFS/022837
Sedibeng West District Ref No: REFS/022839
Johannesburg Central District Ref No: REFS/022840
Head Office, Johannesburg Ref No: REFS/022811
Ekurhuleni South District Ref No: REFS/022847
Sedibeng West District Ref No: REFS/022852
Johannesburg West District Ref No: REFS/022856
Johannesburg East District Ref No: REFS/022859
Gauteng West District Ref No: REFS/022863
Sedibeng West District Ref No: REFS/022824
Tshwane North District Ref No: REFS/022826
Gauteng West District Ref No: REFS/022828
Head Office, Johannesburg Ref No: REFS/022809
Johannesburg South District Ref No: REFS/ 022822
Sedibeng West District Ref No: REFS/022833
Johannesburg Central District Ref No: REFS/022836
Head Office, Johannesburg Ref No: REFS/022810 (X3 Posts)
Johannesburg West District Ref No: REFS/022868
Tshwane North District Ref No: REFS/022871

Job Type Classification: Permanent
Closing Date: Not Specified
Salary: R325 101 per annum

📋 Requirements

• Education & Experience: Matric (Grade 12) plus 3–5 years’ relevant experience in administrative and clerical support.
• Legislative Knowledge: Solid understanding and application of the Public Service Act, Batho Pele Principles, and Public Service Regulations.
• Systems Proficiency: Familiarity with BAS (Basic Accounting System) and LOGIS (Logistics Information System).
• Core Skills:
  • Computer literate
  • Strong planning and organizational ability
  • Effective verbal and written communication
  • Supervisory acumen
  • Resilience under pressure
• Licensing: Valid driver’s license

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🛠️ Duties

Office Supervision & General Support

• Oversee and deliver efficient office support services.
• Manage recording, organization, storage, capturing, and retrieval of correspondence and data.
• Maintain and update registers and statistical reports.
• Address routine enquiries professionally.
• Handle copying, faxing, printing, and dispatching of documents to stakeholders.
• Maintain an effective filing and documentation system.
• Draft basic letters and correspondence when required.
• Monitor and update the component’s incoming/outgoing mail register.

Procurement & Asset Management

• Supervise procurement processes for goods and services.
  • Request quotations
  • Complete procurement forms for standard office supplies
• Monitor and manage stationery stock levels.
• Maintain the component’s asset register, including district offices.

Personnel Administration & Financial Support

• Supervise and deliver clerical support for personnel functions:
  • Maintain leave register
  • Arrange official travel and accommodation
• Oversee basic financial administration:
  • Capture and update component expenditure
  • Verify accuracy of subsistence and travel claims before submission for approval
  • Manage telephone bills and petty cash

Staff Supervision & Quality Control

-Allocate tasks and monitor quality of work of subordinates.

-Regularly assess staff performance and provide supervision.

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