Administrator
Location: Western Cape
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
About Us
We are currently seeking a dedicated Administrator to join our team in Cape Town. This role is key to overseeing and managing documentation processes within the unit, ensuring all business-related documents are accurately maintained and securely filed. The Administrator will also manage timekeeping to ensure accurate month-end reporting and maintain adequate stock levels to support seamless service delivery. Additionally, the successful candidate will assist the Contract Manager with various administrative and operational responsibilities.
Tsebo Solutions Group is a leading African provider of Integrated Workplace Management Solutions. Our services help clients reduce costs, mitigate risk, and simplify operational complexity, while enhancing quality, efficiency, and productivity. Our expertise spans Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, and Remote Camps, among others. At Tsebo, we believe our people are at the heart of our success—developing and empowering our workforce is central to everything we do.
DOWNLOAD OUR ONE-PAGER to discover more about Tsebo Solutions Group at a glance.
Key Responsibilities
Operations & Administration
- Respond promptly and proactively to client requests
- Manage consumable stock orders and maintain adequate on-site stock levels
- Support the onboarding process for new employees, including induction and uniform management
- Schedule and monitor completion of online training sessions
- Maintain accurate and up-to-date unit files and notice boards in line with TCS policies
- Distribute payslips to employees
- Update monthly consumables file and submit to Unit Manager for billing and processing
Communication
- Coordinate and document all official meetings
- Distribute official company communication to staff
- Keep Line Managers regularly informed on key contract-related issues
Labour & Payroll Support
- Assist with payroll administration for the unit
- Verify Cost to Company (CTC) reports to prevent payroll discrepancies
- Submit termination documents to the CABS Administrator
- Ensure departing employees receive UI19 forms and exit documentation
General Duties
- Foster high morale and motivation through effective communication
- Attend meetings, training, and conferences as required
- Contribute to achieving the company’s operational goals
- Carry out any additional duties as needed, beyond the core scope
Skills & Competencies
- Proficient in Microsoft Excel (Advanced level preferred)
- Strong financial and data capturing accuracy
- Effective stock and timekeeping management
- Leadership qualities and problem-solving skills
- High attention to detail and ability to work under pressure
- Flexible, adaptable, and capable of working independently
Qualifications
- Matric (Grade 12)
- Proven administrative experience
- Computer literate
- Valid driver’s license (advantageous)
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