Office Administrator
Location: Johannesburg
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
About Us
Tsebo Facilities Solutions is seeking a proactive and highly organized Office Administrator to provide dedicated administrative support to the Operations Director. The successful candidate will play a key role in coordinating the Director’s schedule, organizing operational meetings, compiling reports, and facilitating communication across the team.
As the leading integrated facilities solutions provider across Africa and the Middle East, Tsebo Solutions Group operates in over 28 countries and employs more than 40,000 people. We empower businesses to optimize their productivity by managing non-core functions—such as catering, cleaning, facilities management, and security—so that our clients can focus on their core operations. Our local expertise, global best practices, and cross-functional service offerings enable us to reduce costs, mitigate risks, and simplify complexity for our clients.
Key Responsibilities
Daily Administration
- Manage the diary and schedule of the Operations Director
- Assist in planning and coordinating site visits
- Arrange travel and accommodation as required
- Compile and consolidate monthly operations reports for EXCO meetings
- Organize and facilitate monthly operations meetings
- Distribute internal communications to relevant team members
- Provide ad-hoc administrative support to the Operations Director
- Gather, prepare, and circulate documents for Director sign-off, approvals, or feedback
- Maintain up-to-date records of contract documentation and coordinate with Legal
- Ensure client contact details and records are current and accurate
- Facilitate onboarding for new Facilities Managers/Site Leads, including arranging laptops, email accounts, and other necessary tools
Skills & Competencies
- Strong customer service orientation
- Ability to work independently and proactively
- Self-motivated and able to manage multiple tasks
- Strong team player with a collaborative mindset
- Calm and composed under pressure or in emergency situations
- Dependable, punctual, and reliable
- Positive attitude with professional demeanor
Qualifications
- Matric / Grade 12 (compulsory)
- Strong computer literacy (MS Office Suite)
- A certificate or diploma in Office Administration or Secretarial Studies is an advantage
- Excellent interpersonal and communication skills
- Strong organizational and planning capabilities
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