Gauteng Department of Health | 8 Administration Clerk positions

Location: Helen Joseph Tertiary Hospital
Company: Gauteng Department of Health
Employment Type: Permanent
Posted: 17 March 2026
Closing Date: 20March 2026

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Reference Number: refs/035683

💼 Position Overview

The Gauteng Department of Health is inviting applications for 8 Administration Clerk positions within the Patient Administration Directorate at Helen Joseph Tertiary Hospital. This is a great opportunity for individuals who are organized, detail-oriented, and interested in working within the healthcare sector.

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💰 Salary Package

• R228 321 per annum
• Additional benefits as per public service regulations

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🎓 Minimum Requirements

To qualify for this opportunity, applicants must meet the following criteria:

• Grade 12 / Matric certificate or equivalent qualification
• Basic computer literacy skills
• Understanding of Batho Pele principles (public service delivery standards)
• Knowledge of:
  • Policies and procedures manuals
  • UPFS (Uniform Patient Fee Schedule)
  • PAIA Act (Promotion of Access to Information Act)
• Strong organizational skills
• Good communication skills (both verbal and written)

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🧠 Key Competencies & Skills

Successful candidates should demonstrate:

• Attention to detail and accuracy
• Ability to handle confidential information responsibly
• Good interpersonal skills
• Ability to work under pressure in a hospital environment
• Flexibility to work shifts when required
• Teamwork and collaboration with healthcare professionals and stakeholders

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📋 Main Duties and Responsibilities

As an Administration Clerk, your role will be vital in ensuring smooth patient administration processes. Duties include:

• Filing and retrieving patient records and related documents
• Managing and organizing patient files across different departments
• Ensuring daily ward census is completed accurately
• Safekeeping and proper disposal of patient files in line with the National Archives Act
• Booking patients daily and tracing missing files
• Capturing and maintaining accurate data in registers and systems
• Completing downtime registers and tools correctly
• Tracking and verifying patient movement history using system records and registers
• Assisting SAPS (South African Police Service) and stakeholders with J88 form completion when required
• Capturing and updating patient information on the SAP (HIS) system
• Performing additional administrative duties as delegated by supervisors

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🔄 Work Conditions

• Must be willing to work shifts
• May be required to rotate within Patient Administration departments
• Work environment is within a busy hospital setting, requiring efficiency and professionalism

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📝 Application Process

Applicants must follow strict guidelines when applying:

• Applications must be submitted online only
• Documents must be in PDF format
• Use the reference number (refs/035683) as the email/application subject

Required Documents:

• Fully completed and signed Z83 form
• Detailed and updated Curriculum Vitae (CV)

Important CV Guidelines:

• List all work experience in chronological order
• Include:
  • Job title
  • Employer/institution
  • Start and end dates (DD/MM/YYYY format)
• Ensure information matches the Z83 form

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⚠️ Important Notes

• Do NOT submit copies of qualifications initially (only shortlisted candidates will be asked)
• Only shortlisted candidates will:
  • Submit certified documents
  • Undergo verification checks
• If you do not receive feedback within 3 months after closing date, consider your application unsuccessful

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🔍 Screening & Verification Process

Shortlisted candidates will undergo:

• Reference checks (minimum 3 referees, including immediate supervisor)
• Identity verification
• Qualification verification
• Criminal record checks
• Credit/financial checks
• Employment history verification

Additional requirements:

• Candidates with foreign qualifications must provide SAQA evaluation (only if shortlisted)
• May be subjected to medical surveillance as per Occupational Health and Safety Act

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⚖️ Employment Equity

The Gauteng Department of Health supports Employment Equity and encourages applications from:

• People with disabilities
• All racial and gender groups, including:
  • African males and females
  • Coloured males and females
  • Indian males and females
  • White males and females

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📌 Why Apply?

• Stable government job with benefits
• Opportunity to work in the healthcare sector
• Gain valuable administrative and hospital experience
• Be part of a team that contributes to patient care and service delivery

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⏰ Closing Reminder

• Closing Date: 20 March 2026
• Late or incomplete applications will NOT be considered

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👉 Don’t miss this opportunity to join the Gauteng Department of Health and build a meaningful career in public healthcare administration!

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Application Notice

Only successful candidates will be contacted.
If you have not heard back within two weeks after the closing date, please consider your application unsuccessful.