Government Administration Clerks 2025 (x33 positions)
📍 Location: Various Districts, KwaZulu-Natal, South Africa
🏢 Department: Provincial Regulatory Entity – Department of Transport
📌 Reference Numbers: Multiple (See below)
💼 Salary: R228 321 per annum (Level 05)
📑 Job Type: Permanent
About the Role
The Department of Transport in KwaZulu-Natal is inviting applications from dynamic, motivated, and detail-oriented individuals to join the team as Administration Clerks across various districts.
Administration Clerks form the backbone of government operations, ensuring effective record-keeping, compliance with public service prescripts, and smooth flow of administrative processes. This opportunity provides not only career stability but also the chance to contribute directly to the improvement of government service delivery at the provincial level.
With 33 posts available, this recruitment drive is one of the largest intakes in the department, offering candidates the chance to begin or grow their careers in the public service sector.
Key Responsibilities
As an Administration Clerk, you will perform a variety of administrative duties to support the department in line with applicable legislation and government procedures. Your responsibilities will include:
Procurement Support
- Obtain written quotations from suppliers in accordance with supply chain policies.
- Complete requisition forms and secure appropriate approvals for expenditure.
- Ensure expenditure is committed and recorded correctly.
Budget Management
- Submit necessary documentation to the budget system for approval.
- Verify availability of funds prior to expenditure commitments.
- Assist in maintaining accurate expenditure records for audit and compliance purposes.
Record Keeping & Documentation
- Maintain accurate and up-to-date records in the VA Register, including requisition details, supplier data, and purchase order numbers.
- Submit documentation to stores for order generation and ensure copies are retained for reference.
- Uphold document integrity and compliance with government record-keeping standards.
Communication & Stakeholder Engagement
- Facilitate communication between internal departments, suppliers, and external stakeholders.
- Fax, email, or distribute necessary documentation while ensuring accuracy and confidentiality.
- Act as a point of contact for inquiries related to procurement, orders, and budget administration.
Requirements
Minimum Educational Qualification
- National Senior Certificate (Grade 12) / NQF Level 4 (Compulsory).
Skills and Competencies
- Computer literacy: Proficiency in MS Office Suite (Word, Excel, Outlook).
- Administrative knowledge: Basic understanding of office processes, procurement, and record-keeping.
- Communication skills: Strong verbal and written communication, including basic report writing abilities.
- Problem-solving skills: Ability to identify issues and apply solutions within the framework of government prescripts.
- Regulatory knowledge: Understanding of the Constitution, Labour Relations Act, Promotion of Access to Information Act, and Public Service Act.
Preferred Experience
- Completion of 1-year Public Service Internship Programme is advantageous but not compulsory.
- Prior exposure to public administration, procurement, or financial record-keeping will be considered an added advantage.
Behavioural Competencies
The ideal candidate should demonstrate:
- Integrity and professionalism in handling confidential information.
- Attention to detail with a focus on accuracy and compliance.
- Teamwork and collaboration in supporting colleagues across departments.
- Time management and prioritization skills to meet deadlines in a fast-paced environment.
- Customer service orientation, ensuring prompt responses to internal and external stakeholders.
Remuneration Package
- Salary: R228 321 per annum (Level 05).
- Includes benefits in accordance with Public Service Regulations and DPSA guidelines.
Why Join the Department of Transport?
- Job Security: Permanent public service employment.
- Professional Development: Gain valuable experience in procurement, budgeting, and administrative compliance.
- Career Growth: Opportunities for progression within government structures.
- Impact: Contribute to service delivery and support the department’s mission to serve communities across KwaZulu-Natal.
Application Process
Interested and qualified candidates must submit their applications online through the KZN e-Recruitment system.
Required Documents:
- Completed Z83 Application Form (2021 version).
- Detailed Curriculum Vitae (CV) with updated contact information.
- Certified copies of:
- Identity Document
- Grade 12 Certificate / equivalent qualification
- Other relevant qualifications (if applicable)
⚠️ Note: Only online applications will be accepted. Late submissions will not be considered.
Important Information
- Applicants are encouraged to apply for posts through the official KZN e-Recruitment Portal.
- Correspondence will be limited to shortlisted candidates only.
- If you have not been contacted within 3 months of the closing date, please consider your application unsuccessful.
- The Department of Transport reserves the right not to fill any advertised post.
How to Apply?
Click the Button Below to Apply Online..
Centres and Reference Numbers
Applicants must clearly indicate the reference number of the post they are applying for:
- Provincial Regulatory Entity: Capturing / Gazetting and Issuing (RA)
Ref No: DOT 381/2025 (X1 Post) - Ugu District – Ref No: DOT 382/2025 (X4 Posts)
- Umkhanyakude District – Ref No: DOT 383/2025 (X4 Posts)
- Ethekwini Metro – Ref No: DOT 384/2025 (X9 Posts)
- King Cetshwayo District – Ref No: DOT 385/2025 (X4 Posts)
- Ilembe District – Ref No: DOT 386/2025 (X4 Posts)
- Uthukela District – Ref No: DOT 387/2025 (X4 Posts)
- Umgungundlovu District – Ref No: DOT 388/2025 (X3 Posts)
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