X27 ADMINISTRATIVE CLERK
Department: Public Works and Infrastructure (DPWI)
Salary: R228 321 per annum (Level 05)
Contract Type: 12 Months Fixed-Term Contract
Closing Date: 07 November 2025
Application Mode: Online only – via the government’s recruitment portal
Reference Numbers and Locations:
| Centre | Reference Number | Number of Posts |
|---|---|---|
| Head Office (Pretoria) | 2025/131 | 12 |
| Pretoria Regional Office | 2025/132 | 2 |
| Polokwane Regional Office | 2025/133 | 1 |
| Mmabatho Regional Office | 2025/134 | 2 |
| Bloemfontein Regional Office | 2025/135 | 1 |
| Nelspruit Regional Office | 2025/136 | 2 |
| Durban Regional Office | 2025/137 | 2 |
| Cape Town Regional Office | 2025/138 | 2 |
| Mthatha Regional Office | 2025/139 | 1 |
| Port Elizabeth Regional Office | 2025/140 | 2 |
Job Overview
The Department of Public Works and Infrastructure (DPWI) invites applications from suitably qualified and motivated individuals to fill the positions of Administrative Clerk: Immovable Asset Register (Verification).
This role plays a vital part in the government’s asset management process, ensuring that immovable assets — such as land, buildings, and infrastructure — are accurately verified, recorded, and maintained in compliance with government financial and administrative policies.
The Administrative Clerk will be responsible for performing general administrative duties within the Immovable Asset Register unit, supporting the verification of property data, and maintaining accurate record systems. The ideal candidate should demonstrate strong administrative, record-keeping, and computer literacy skills, as well as a solid understanding of public service procedures and compliance requirements.
Key Responsibilities
1. Procurement and Expenditure Support
- Obtain written quotations from suppliers in accordance with prescribed procurement policies.
- Complete and process requisition forms accurately for goods and services required by the unit.
- Ensure all procurement requests are properly approved and committed before purchases are made.
- Verify that supporting documentation meets all compliance and audit requirements.
- Submit expenditure requests to the budget system for fund availability confirmation and approval.
2. Budget and Financial Administration
- Assist with tracking of expenditure within the allocated budget and provide regular financial reports to management.
- Maintain an updated financial record of transactions, ensuring transparency and accountability.
- Monitor spending trends and highlight potential variances to ensure adherence to the approved budget.
- Support the preparation of financial submissions and internal audits.
3. Record Management
- Maintain and update the Verification and Asset (VA) Register, ensuring accuracy in capturing requisition details, supplier information, order numbers, and asset verification data.
- File and archive documentation systematically to ensure easy retrieval when required for audit or reporting purposes.
- Manage the integrity and confidentiality of all administrative documents in line with POPIA and departmental policies.
- Prepare and maintain control registers for received, processed, and completed requests.
4. Order Processing and Logistics
- Submit verified requisition documents to the stores or supply chain section for order generation.
- Track and record all issued purchase orders, deliveries, and goods received notes (GRNs).
- Ensure that copies of all relevant documents are retained for internal record and audit purposes.
- Coordinate with stores and procurement teams to resolve any discrepancies or delays in deliveries.
5. Communication and Coordination
- Facilitate efficient communication between departments, suppliers, and other stakeholders.
- Distribute and fax or email required documents to relevant parties while maintaining document confidentiality.
- Respond to internal and external queries promptly and professionally.
- Support the verification team during field visits or audits as required.
Minimum Requirements
To be considered for this role, applicants must meet the following criteria:
- Educational Qualification:
- National Senior Certificate / Grade 12 / NQF Level 4 qualification (compulsory).
- Experience:
- No previous experience is required; however, one (1) year of Public Service internship experience in an administrative environment will be an advantage.
- Knowledge and Skills:
- Basic understanding of administrative and clerical processes.
- Knowledge of government prescripts, including:
- The Constitution of the Republic of South Africa.
- Public Service Act and related regulations.
- Labour Relations Act.
- Promotion of Access to Information Act.
- Familiarity with procurement and budget management processes in the public sector.
- Basic understanding of record management and filing systems.
- Technical Proficiency:
- Computer literacy — particularly MS Word, Excel, Outlook, and the MS Office Suite.
- Strong administrative and organizational abilities.
- Communication and Analytical Skills:
- Effective verbal and written communication.
- Good report writing and minute-taking ability.
- Attention to detail, problem-solving, and analytical thinking.
Competencies and Attributes
The ideal candidate should demonstrate:
- Integrity and professionalism, ensuring confidentiality and accountability in all tasks.
- Attention to detail, especially when capturing or verifying information.
- Time management skills, capable of meeting deadlines under pressure.
- Adaptability, with the ability to work independently and as part of a team.
- Commitment to public service values, including transparency, fairness, and respect.
- Customer orientation, providing effective and courteous service to all internal and external stakeholders.
Key Performance Outcomes
- Accurate verification and updating of immovable asset data in the departmental register.
- Timely processing of procurement and payment documentation.
- Efficient record-keeping and data management in compliance with audit standards.
- Enhanced coordination between departments, suppliers, and regional offices.
- Contribution to the department’s goal of maintaining a transparent and accountable asset management system.
Why Join the Department of Public Works and Infrastructure?
This role offers an opportunity to:
- Gain valuable government administration experience in a nationally significant department.
- Contribute to the effective management of South Africa’s immovable assets, ensuring value for taxpayers.
- Work in a professional and structured public service environment that emphasizes growth, learning, and integrity.
- Build a foundation for long-term career development within the Public Service sector.
How to Apply
Interested applicants must submit:
Certified copies of the applicant’s ID document and academic qualifications (not older than 6 months).
A completed and signed Z83 Application Form (2021 version) – available from any Public Service Department or via www.gov.za.
A comprehensive CV, with detailed information on qualifications and contactable references.
How to Apply?
Click the Button Below to Apply Online..
Head Office (Pretoria): Recruitment25-67@dpw.gov.za
Pretoria Regional Office: RecruitPTA25-12@dpw.gov.za
Polokwane Regional Office: RecruitPLK25-05@dpw.gov.za
Mmabatho Regional Office: RecruitMBT25-04@dpw.gov.za
Bloemfontein Regional Office: RecruitBLOEM25-05@dpw.gov.za
Nelspruit Regional Office: RecruitNEL25-04@dpw.gov.za
Durban Regional Office: RecruitDBN25-08@dpw.gov.za
Cape Town Regional Office: RecruitCPT25-15@dpw.gov.za
Mthatha Regional Office: RecruitMTH25-04@dpw.gov.za
Port Elizabeth Regional Office: RecruitPE25-07@dpw.gov.za
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