POST: ADMINISTRATION CLERK (X96 POSTS)
Department: Department of Defence – Logistics Division
Salary: R228 321 – R268 950 per annum (Level 05)
Number of Positions: 96
Closing Date: 14 November 2025
Employment Type: Permanent Appointment
Location: Various Units and Depots Nationwide (as listed in the official advertisement)
CENTRES:
- 10 Air Depot, Thaba Tshwane, Pretoria Ref No: LOGDIV/01/40/25/05/A
- 93 Ammunition Depot, Jan Kempdorp Ref No: LOGDIV/01/40/25/05/B (X3 Posts)
- Central Procurement Service Centre, Eco-Origin Office Park Block E, Centurion Ref No: LOGDIV/01/40/25/05/C (X4 Posts)
- DOD Ammunition Depot & School of Munition, De Aar Ref No: LOGDIV/01/40/25/05/D (X2 Posts)
- DOD Ammunition Sub Depot Naboomspruit, Naboomspruit Ref No: LOGDIV//01/40/25/05/E
- DOD Main Ordinance Depot, TEK base, Lyttleton Ref No: LOGDIV/01/40/25/05/F
- DOD Main Ordnance Sub Depot Durban, Mobeni East, Durban Ref No: LOGDIV/01/40/25/05/G
- DOD Main Ordnance Sub Depot Wallmannsthal, Wallmannsthal Ref No: LOGDIV//01/40/25/05/H (X2 Posts)
- DOD Mobilization Unit, Olienhoutplaat, Bloemfontein Ref No: LOGDIV/01/40/25/05/I (X6 Posts)
- DOD Logistics Support Formation HQ, TEK Base, Lyttleton Ref No: LOGDIV/01/40/25/05/J (X7 Posts)
- DOD School of Catering, Thaba Tshwane, Pretoria Ref No: LOGDIV/01/40/25/05/K (X2 Posts)
- DOD School of Logistics Training, Wynberg, Cape Town Ref No: LOGDIV/01/40/25/05/L
- Logistics Division, Pretoria Ref No: LOGDIV/01/40/25/05/M (X10 Posts)
- Naval Stores Depot Wingfield, Cape Town Ref No: NSD/01/40/25/02 (X8 Posts)
- SA Naval Armament Depot Simon’s Town, Cape Town Ref No: SANAD01/40/25/03 (X4 Posts)
- Simon’s Town Procurement Service Centre, Cape Town Ref No: LOGDIV/01/40/25/05/N (X6 Posts)
- 93 Ammunition Depot, Jan Kempdorp Ref No: LOGDIV/01/40/25/A1
- DOD Ammunition Sub Depot Naboomspruit, Naboomspruit Ref No: LOGDIV/01/40/25/B2
- DOD Logistics Support Formation HQ, TEK Base, Lyttleton Ref No: LOGDIV/01/40/25/C3 (X12 Posts)
- DOD School of Logistics Training, Wynberg, Cape Town Ref No: LOGDIV/01/40/25/D4
- Logistics Division, Pretoria Ref No: LOGDIV/01/40/25/E5 (X2 Posts)
- Naval Stores Depot Wingfield, Cape Town Ref No: LOGDIV/01/40/25/F6
- South African Forces Institute, Thaba Tshwane, Pretoria Ref No: LOGDIV/01/40/25/G7
- Works Maintenance Unit Eastern Cape, Port Elizabeth Ref No: LOGDIV/01/40/25/H8 (X2 Posts)
- Works Maintenance Unit Free State, Bloemfontein Ref No: LOGDIV/01/40/25/I9 (X2 Posts)
- Works Maintenance Unit Kwazulu Natal, Durban Ref No: LOGDIV//01/40/25/J10
- Works Maintenance Unit Limpopo, Polokwane Ref No: LOGDIV/01/40/25/K11 (X3 Posts)
- Works Maintenance Unit Mpumalanga, Nelspruit Ref No: LOGDIV/01/40/25/L12 (X2 Posts)
- Works Maintenance Unit Northern Cape, Diskobolos, Kimberley (Ref No: LOGDIV/01/40/25/M13
- Works Maintenance Unit Northwest, Potchefstroom Ref No: LOGDIV/01/40/25/N14 (X3 Posts)
- Works Maintenance Unit Western Cape, Wynberg, Cape Town Ref No: LOGDIV/01/40/25/O15
- Works Training School, Attridgeville, Pretoria West Ref No: LOGDIV/01/40/25/P16
Role Purpose
The Administration Clerk plays a critical role in supporting the operational effectiveness of the Department of Defence by maintaining accurate administrative systems and managing provisioning activities. This position ensures the smooth flow of logistics and supply operations, contributing to the department’s overall readiness, efficiency, and compliance. The successful candidate will work within a structured environment, handling documentation, stock and inventory controls, and administrative communication functions to support their assigned unit.
This is an excellent opportunity for individuals seeking to start a career in public service. As no previous experience is required, candidates will receive training and guidance to develop skills in administration, record management, supply chain operations, and department compliance procedures.
Key Responsibilities
1. Provisioning and Supply Administration
- Determine unit supply requirements and document needs according to established guidelines.
- Assist in processing, issuing, receiving, and controlling stock items, equipment, materials, facilities, and related services.
- Ensure all transactions are recorded accurately using approved systems such as CALMIS MMS or other departmental logistics platforms.
- Maintain accurate documentation for all incoming and outgoing stock including vouchers, requisitions, and delivery notes.
- Support the tracking, preservation, and reconciling of inventory to ensure operational readiness.
2. Stock Control and Warehouse Support
- Assist with receiving goods and verifying quantities against requisitions and supplier documentation.
- Ensure correct packaging, labeling, repacking and safe storage of items to prevent damage and preserve usability.
- Conduct routine checks on stock conditions and report losses, shortages, damages, or expired items.
- Participate in annual and periodic stock counts, audits and reconciliation of inventory variances.
3. Documentation, Filing and Record Keeping
- Maintain well-organized hard copy and electronic filing systems in accordance with departmental standards.
- Prepare and print official vouchers, forms, reports, and administrative correspondence as required.
- Ensure precise capturing of data and maintain accurate record logs.
- Handle routine administrative enquiries and provide information to internal units professionally and promptly.
4. Operational and Administrative Support
- Provide clerical assistance to supervisors, logistical planners, unit staff, and departmental stakeholders.
- Support procurement processes by registering supply demands, preparing documents, and monitoring the movement of inventory.
- Uphold confidentiality and compliance with government policies, including handling of sensitive operational documents.
- Assist with unit-specific administrative duties such as scheduling, record tracking, and documentation management.
Minimum Requirements
- Grade 12 / Senior Certificate (NQF Level 4) or equivalent qualification.
- No previous work experience required; training will be provided.
Added Advantage (Optional):
- Training or knowledge in procurement, stock control, codification, warehousing, and asset management will be beneficial.
Skills and Competencies
- Computer Literacy: Proficient in Microsoft Office (Word, Excel, Outlook).
- Communication Skills: Ability to communicate clearly and professionally in English (both written and verbal).
- Attention to Detail: Strong accuracy in documentation and data capturing.
- Organisational Skills: Capable of maintaining neat records and managing administrative tasks efficiently.
- Interpersonal Ability: Able to work respectfully with colleagues, supervisors, and external personnel.
- Problem-Solving: Analytical and objective in identifying and resolving work-related issues.
- Confidentiality: Ability to act with discretion when handling sensitive or restricted information.
- Reliability: Demonstrates punctuality, responsibility, and high ethical conduct in duties performed.
Personal Attributes
- Adaptable and willing to learn new skills.
- Professional conduct and disciplined work approach.
- Ability to work under supervision while meeting deadlines.
- Commitment to service excellence in support of Defence operational outcomes.
Application Process
Applicants must submit:
- A completed New Z83 Application Form (available online or at government offices).
- All sections must be completed fully, honestly, and legibly.
- A comprehensive, detailed CV clearly outlining personal information, education, and relevant skills.
Note:
- Do not attach copies of qualifications or ID documents at the application stage.
- Applicants shortlisted will be required to submit certified documents before appointment.
Submission Details
Applications must be posted or delivered to:
Department of Defence, Logistics Division
228 Visagie Street, Peterson Bothongo House 2
Pretoria, 0001
OR submitted via email to: Logdivhrplan@dod.mil.za
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