X4 Administration Clerks

Reference Number: REFS/035202

Employer: Department of Health
Location: Far East Rand Hospital, Gauteng
Closing Date: 05 February 2026
Enquiries: Mrs. N.P. Ntsiba – Tel: (011) 812‑8385
Package: R228 321.00 – R268 950.00 per annum (plus benefits)

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Introduction – High‑Visibility SEO Paragraph

The Department of Health is inviting qualifying candidates to apply for four (4) Admin Clerk positions within the Patient Administration Directorate at Far East Rand Hospital. This opportunity is ideal for individuals seeking stable government jobs, admin vacancies, and hospital administration careers in Gauteng. If you have Grade 12, strong communication skills, computer literacy, and a passion for patient service, this role offers excellent exposure within a public healthcare environment.

This role is particularly suitable for applicants searching for:

• Admin Clerk Jobs in Gauteng
• Hospital Administration Vacancies
• Department of Health Jobs
• Entry-Level Government Administration Jobs
• Clerical Positions in Public Hospitals

Successful candidates will play a key role in ensuring efficient patient flow, accurate records, and professional customer care throughout the hospital’s Patient Administration Department.

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Minimum Requirements

To be considered for this Admin Clerk (Patient Admin) role, applicants must meet the following minimum criteria:

• Grade 12 / N3 / NQF Level 4 qualification
• Computer literacy certificate
• Willingness to work shifts, including nights, weekends, and public holidays
• Willingness to rotate within various patient administration units such as:
  • Wards
  • Clinics
  • Mortuary
  • Records Department
• Strong verbal and written communication skills
• Excellent customer care abilities
• Ability to work under pressure and handle difficult or distressed patients
• Good problem‑solving skills
• Ability to assist with the release of corpses and complete the required documentation when necessary
• Punctuality, professionalism, and reliability

These requirements are essential for maintaining accurate hospital records and ensuring that all patients receive efficient administrative support.

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Key Duties and Responsibilities

As an Admin Clerk in the Patient Administration Directorate, your responsibilities will include a variety of critical administrative tasks that support hospital operations. Duties include, but are not limited to:

1. Patient Registration and Admission

• Registering and admitting patients using the SAP HIS system
• Updating patient information and ensuring accurate demographic details
• Billing patients according to hospital protocols

2. Manual Administration During System Downtime

• Opening manual patient files
• Completing downtime registers such as GPR01, TPH208, and TPH201
• Ensuring all manual data is correctly captured once systems resume

3. File Management and Record Handling

• Opening new patient files
• Filing patient documents accurately
• Retrieving files for clinics, doctors, and relevant hospital units
• Maintaining an organized record system to support patient care

4. Appointment Management

• Making and managing bookings for patients
• Assisting with scheduling and coordinating patient visits
• Providing guidance to patients regarding their appointment times

5. Financial and Belongings Management

• Handling patient monies and valuables according to hospital policy
• Ensuring proper documentation and secure storage of items

6. Statistics and Stock Control

• Conducting daily headcount statistics
• Ordering stock using VA2 and ensuring necessary materials are always available

7. Mortuary Administrative Support

• Assisting with mortuary file processes
• Releasing corpses when required and completing all legal and hospital documentation

This position requires accuracy, professionalism, and the ability to work compassionately with patients and families.

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Application Instructions (Important)

Applicants must submit their applications strictly online through the official Gauteng E‑Recruitment portal:

Apply Online: http://jobs.gauteng.gov.za

Important:

• No hand‑delivered, emailed, or faxed applications will be accepted.
• For online application support, email healthjobqueries@gauteng.gov.za

What Your Application Must Include

A valid application must be submitted with the following:

1. A fully completed and signed new Z83 form (available at any Public Service Department or www.dpsa.gov.za/documents)
2. A recently updated comprehensive CV
3. Registration certificate with the relevant professional body (HPCSA) – if applicable
4. Proof of current annual registration (APC/Card)

Applications missing any of these documents will be disqualified.

Additional Requirements for Shortlisted Candidates

Shortlisted applicants will be asked to submit:

• Certified copies of qualifications (not older than 6 months)
• Any other relevant supporting documents

Foreign qualifications must include a SAQA evaluation certificate.

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Selection Process and Important Notes

• Only shortlisted candidates will be contacted.
• If you do not hear from the department within 3 months of the closing date, consider your application unsuccessful.
• Suitable candidates will undergo:
  • Criminal record check
  • Citizenship verification
  • Qualification verification
  • Credit check
  • Employment history verification
• Where applicable, skills assessments may be conducted.
• Recommended candidates may be subjected to Medical Surveillance in line with the Occupational Health and Safety Act (Act 5 of 1993).
• The Department of Health promotes employment equity and aims to improve race, gender, and disability representation.
• Women and Persons with Disabilities are strongly encouraged to apply.
• The Department reserves the right not to fill the post.

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Criteria Questions (for Online Application Portal)

1. Do you have Grade 12 / N3 / NQF Level 4?
2. Are you computer literate and do you have a computer literacy certificate?

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Final Reminder

Due to a high volume of applications, the Department cannot acknowledge each submission. If you receive no feedback within three months, your application was unsuccessful.