ADMINISTRATIVE OFFICER (2 POSTS)

Department: Group Property
Division: Property Management Services
Section: Facilities Management & Office Accommodation
Subsection: Office Accommodation and Operations
Location: Pretoria Central, South Africa
Reference Number: GPDD049‑2026
Job Level: T7
Salary Scale: R254 808 – R353 892 per annum
Estimated Total Package: R357 290 – R483 405 per annum

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Introduction: Administrative Officer Jobs in Pretoria (City of Tshwane)

The City of Tshwane is inviting suitably qualified applicants to apply for two (2) Administrative Officer positions within the Group Property Department. These roles are based in Pretoria Central and play a crucial part in supporting the municipality’s facilities management, office accommodation operations, property administration, and client service functions.

These vacancies provide an excellent opportunity for South Africans who want to pursue a meaningful public sector career in the property management and facilities management environment. With a competitive remuneration package, growth potential, and exposure to municipal infrastructure operations, this role is ideal for motivated individuals committed to delivering excellent service.

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Job Purpose

The main purpose of the Administrative Officer role is to provide internal and external office accommodation services to various client departments across the City of Tshwane. This includes administrative support, office space coordination, property data handling, monitoring accommodation needs, and assisting with operational tasks within the Office Accommodation and Operations Subsection.

The Administrative Officer will play a key role in ensuring that municipal departments are properly housed, supported, and serviced in accordance with the City’s property and facility standards.

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Who Can Apply?

This role is open to the following employment equity categories:

• African male & female
• Coloured male & female
• Indian male & female
• White male & female
• Persons with disabilities
• All other qualifying categories

Both internal and external applicants may apply.

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Minimum Appointment Requirements

To qualify for this Administrative Officer position, applicants must meet the following criteria:

1. Educational Requirements

• Grade 12 / Matric certificate
• Any additional property‑related or administrative training will be advantageous.

2. Work Experience

• At least six months of relevant working experience in property industry-related work, such as:
  • Property management
  • Facilities management
  • Office accommodation
  • Administration within the built environment

3. Additional Requirements

• A valid Code B driving licence
• Physically fit and able to perform site inspections
• Computer literate, with the ability to work on digital systems
• Must undergo a criminal record check
• Must be prepared to have fingerprints taken by Tshwane Metro Police (at applicant’s cost)
• Willing to work indoors and outdoors in any Tshwane region
• Must be willing to work standby, overtime, or extended hours when needed

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Core Competencies and Personal Attributes

Ideal candidates should demonstrate:

• Strong problem‑solving abilities
• Good interpersonal and communication skills
• Knowledge of basic financial and legal principles
• High levels of accuracy and attention to detail
• Good time management and organisational skills
• Ability to understand, follow, and implement work instructions
• Willingness to work effectively in a team environment

These competencies ensure that applicants can maintain administrative excellence and support smooth operations across the property management environment.

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Primary Duties & Responsibilities

As an Administrative Officer in the City of Tshwane’s Group Property Department, the successful candidate will be responsible for the following:

1. Office Accommodation Support

• Provide internal and external office accommodation services to client departments
• Coordinate and support the allocation of office space and parking
• Execute all accommodation‑related instructions from the supervisor

2. Site Visits and Inspections

• Conduct onsite inspections of municipal properties
• Assess property conditions and accommodation suitability
• Report findings to the Supervisor and relevant stakeholders

3. Data Capture and Administration

• Capture property data in documents and relevant municipal systems
• Maintain updated records of all property‑related information
• Support accurate reporting and compliance documentation

4. Research & Stakeholder Support

• Conduct property‑related research when required
• Assist client departments with information, support, and queries
• Prepare, compile, circulate, and distribute official documents

5. Project Administration

• Provide administrative assistance for property, accommodation, and facilities projects
• Track project progress, timelines, and documentation
• Assist the section with logistics and operational planning

6. Meeting Coordination

• Arrange meetings, venues, and logistics for the section
• Take minutes and maintain organised records of all meeting documents

7. Records & Communication Management

• Maintain neat and updated departmental records
• Monitor incoming and outgoing phone calls and emails
• Ensure proper communication flow within the section

These responsibilities ensure effective property management and efficient service delivery across Tshwane’s municipal environment.

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About the Department: Group Property – Property Management Services

The Property Management Services Division is responsible for:

• Municipal property administration
• Facilities management support
• Office accommodation planning and operations
• Ensuring optimal use of municipal buildings and resources
• Coordinating maintenance and asset protection

As an Administrative Officer, you will be an important contributor to these core municipal services, ensuring that departments operate in safe, suitable, and compliant spaces.

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SAP Reference Codes

• S70016520
• S70016521

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Vacancy Status

• New / Natural attrition – these positions arise from natural workforce changes.

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Enquiries

For more information about this vacancy, applicants may contact:

• F. Mangwegape: 012 358 5350
• K. Nolutshungu: 012 358 3580