Department of Health – Johannesburg FPS

Reference Number: REFS/035506
Salary Package: R228 321.00 per annum (plus benefits)
Number of Posts: 2
Closing Date: 04 March 2026
Enquiries: Mr J. Mosikili – 060 572 7376

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Administration Clerk jobs Johannesburg, Department of Health vacancies, forensic pathology jobs, government admin jobs Gauteng, public service clerk positions, and more.

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ADMINISTRATION CLERK (LEVEL 5) – JOIN THE FORENSIC PATHOLOGY SERVICE TEAM

The Gauteng Department of Health is seeking highly organised, detail‑driven, and professional Administration Clerks (Level 5) to join its Forensic Pathology Service (FPS) in Johannesburg. FPS plays a crucial role in medico‑legal investigations, service delivery, and public safety. This role supports critical administrative operations within high‑pressure environments, demanding accuracy, professionalism, and emotional resilience.

If you are passionate about public service, have strong administration skills, and want to contribute to the efficient functioning of forensic pathology services, this position offers an excellent growth pathway within government structures.

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Purpose of the Job

The Administration Clerk will provide efficient clerical, organisational, and operational support to the Forensic Pathology Service, ensuring accurate data capturing, file management, administrative coordination, and stakeholder communication.

The role supports:

• Management of mortuary operations
• Accurate record‑keeping
• Handling sensitive information
• Coordination with families, SAPS, funeral undertakers, and medical staff
• Compliance with health and legislative frameworks

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Minimum Requirements

To qualify for this position, applicants must meet the following criteria:

✔ Educational Requirements

• Senior Certificate / Matric (Grade 12)
• OR National Diploma / Degree in:
  • Public Management
  • Management Assistant
  • Office Administration
  • Public Administration
  • Or a related qualification

✔ Experience

• Relevant experience as an administration clerk will be an advantage
• Forensic or medical environment experience is beneficial

✔ Skills & Competencies

• Computer literacy (MS Office – particularly Excel)
• Excellent spoken and written English
• Strong organisational and office administration skills
• Ability to work under pressure and pay attention to detail
• Knowledge of public service policies, PFMA, records management, and administrative processes
• Time management, punctuality, accuracy, and reliability

✔ Other Requirements

• Valid driver’s licence (exceptions apply for persons with disabilities)
• Emotional resilience – ability to work in environments involving deceased individuals
• Ability to work respectfully with grieving families and law‑enforcement partners

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Key Responsibilities (Expanded & SEO‑Optimized)

Your daily duties will include the following:

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1. Administrative Support to Post‑Mortem Operations

• Assist in organising and managing the post‑mortem work area
• Maintain order and structure within reception, office, and operational zones
• Ensure smooth workflow between pathologists, technicians, SAPS, undertakers, and families

This ensures operational continuity within forensic service delivery.

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2. Records Management & Information Control

• Systematically organise and monitor all human remains admitted and released
• Maintain accurate records of all unidentified or unclaimed remains
• Capture updates in relevant registers and systems
• Ensure daily, weekly, and monthly statistics are readily available
• Use MS Excel spreadsheets to update registers in real-time

Record accuracy is essential for legal, operational, and family‑support processes.

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3. Data Capturing & Reporting

• Capture case details accurately
• Update electronic and manual registers
• Prepare administrative reports when required
• Maintain audit‑ready files in compliance with departmental procedures

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4. Stakeholder Liaison & Client Support

You will interact with various stakeholders including:

• Families of the deceased
• SAPS investigating officers
• Funeral undertakers
• Medical practitioners
• Internal departments

Duties include:

• Answering telephone enquiries
• Assisting families with case information
• Directing enquiries to relevant personnel
• Handling confidential and sensitive matters professionally

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5. Compilation of Official Documentation

• Prepare cremation documents
• Assist in compiling, signing, and issuing required legal documents
• Ensure documentation complies with legislative requirements

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6. Human Resource, Asset & Performance Management Support

• Assist FPS management with HR administration
• Support asset management and physical verification
• Assist with PM (Performance Management) file administration
• Record asset movement and follow up on outstanding items

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7. Compliance, Governance & Confidentiality

• Adhere to PFMA, Public Service Regulations, and Departmental policies
• Maintain confidentiality in accordance with the Protection of Personal Information Act (POPIA)
• Support audit processes and ensure files are compliant

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Competencies & Personal Attributes

Ideal candidates demonstrate:

• Excellent interpersonal skills
• Strong emotional intelligence
• Respect, empathy, and professionalism
• Ability to handle sensitive forensic environments
• Ability to manage stress and work under pressure
• Strong attention to detail
• Problem‑solving abilities
• Reliability, punctuality, and accountability
• Ethical conduct and confidentiality

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Application Instructions

Applications must be submitted strictly online via:

https://jobs.gauteng.gov.za

No faxed, emailed, or hand-delivered applications will be accepted.

Applications MUST include:

• Completed and signed new Z83 form
• Updated, detailed Curriculum Vitae (CV)

Shortlisted candidates will later be required to submit:

• Certified copies (not older than 6 months) of qualifications
• Certified copy of ID
• SAQA evaluation (for foreign qualifications)

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Screening & Evaluation

Shortlisted applicants will undergo:

• Criminal record check
• Credit check (where applicable)
• Citizenship verification
• Qualification verification
• Employment history verification
• Skills or knowledge test
• Medical Surveillance (as required by OHS Act 5 of 1993)

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Employment Equity

The Department of Health is committed to representing:

• Race
• Gender
• Disability

Women and people living with disabilities are encouraged to apply.

The department reserves the right not to fill the position.