PERSONAL ASSISTANT (X3 POSTS)

Location:

Pretoria: Head Office Ref No: Recruit 2025/359

DPP: Mthatha Ref No: Recruit 2025/358

Pretoria: Head Office Ref No: Recruit 2025/357

Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related

Minimum Requirements:

• A Senior Certificate (Grade 12) accompanied by a Secretarial Diploma or an equivalent qualification.
• At least three (3) years of relevant experience providing support services to senior management.
• Proven ability to work independently, with professionalism, accountability, and integrity.
• Proficient computer skills and general digital literacy.
• Strong verbal and written communication skills, with the ability to engage effectively with individuals across various levels and backgrounds.
• Excellent telephone etiquette, as well as strong organizational and planning abilities.
• Effective interpersonal skills and the ability to work well with others.
• High degree of reliability and trustworthiness.
• Sound written communication and drafting skills.
• Ability to perform basic legal research.
• Demonstrated discretion and the ability to handle sensitive and confidential matters appropriately.
• Professional appearance, conduct, and presentation.
• Solid understanding of relevant legislation, policies, regulations, and procedures applicable in the public sector.
• A valid driver’s license would be an added advantage.

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Key Responsibilities:

• Deliver comprehensive secretarial and administrative support to the Office of the Special Director of Public Prosecutions (SDPP).
• Receive and appropriately direct telephone calls, ensuring proper referrals when calls are not intended for the SDPP.
• Prepare and type various documents, and operate office equipment such as photocopiers and fax machines.
• Provide general clerical support to facilitate efficient office operations.
• Coordinate travel arrangements, logistics for meetings and events, and process travel and subsistence claims.
• Accurately record and transcribe minutes of meetings.
• Draft routine correspondence and internal communication.
• Develop and maintain an organized, user-friendly filing and document management system.
• Manage procurement of office supplies and standard items.
• Communicate and liaise with other NPA offices and administrative departments on matters related to office administration.
• Redirect correspondence addressed to the SDPP to appropriate offices or personnel.

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