Administrative Clerk: Receipting
Location: Pretoria
Job Type Classification: Permanent
Closing Date: None
Salary: market related
Purpose of the Role
The Finance Officer – Receipting and Allocations is responsible for recording, receipting, banking, and accurately allocating all payments received by the South African Bureau of Standards (SABS). This role ensures the integrity of the financial records related to customer accounts and supports the organisation in maintaining efficient and compliant financial operations.
About SABS
The South African Bureau of Standards (SABS) is the national institution tasked with developing, promoting, and maintaining South African National Standards (SANS). Our core mission is to enhance quality in connection with goods, services, and processes through standardisation and conformity assessment.
SABS provides a dynamic and diverse work environment that recognises talent, encourages innovation, and nurtures professional growth. We aim to be a trusted provider of standardisation and business assurance solutions, and our values are rooted in accountability, excellence, integrity, and inclusion.
As an Equal Opportunity Employer, SABS is committed to implementing fair and equitable recruitment practices in line with the Employment Equity Act (No. 55 of 1998) and our internal EE Policy. Applications submitted after the deadline will not be considered.
Minimum Requirements
Qualifications:
- National Diploma or Diploma in Finance, Accounting, Credit Management, or related field
- NQF Level 6
Experience:
- Minimum of 3 years’ experience in a financial environment
- Experience using Live-Link and ERP systems (e.g., JDE) is an added advantage
Key Responsibilities
1. Functional Finance Management
- Accurately receipt and allocate incoming payments in the JDE financial system.
- Balance daily receipts and ensure prompt banking as per departmental procedures.
- Ensure all payments are allocated correctly according to legal and SABS guidelines.
- Conduct regular reviews of the debtor ledger to identify and report unallocated receipts.
- Reconcile accounts monthly and prepare necessary documentation for review.
- Perform correcting adjustments and manage foreign payments efficiently.
- Prepare and submit monthly management reports including:
- Receipts not yet allocated
- Credit notes and refunds
- Other ad hoc reports as required
- Archive all relevant documentation and ensure compliance with administrative procedures.
2. Risk and Compliance Management
- Adhere to fraud prevention controls, sound governance principles, and compliance policies.
- Provide required evidence for internal and external audits.
- Align practices with ISO standards and regulatory frameworks.
- Support the maintenance of effective Service Level Agreements (SLAs) to reduce business risks.
- Participate in regular reviews and updates of related Standard Operating Procedures to enhance efficiency.
- Ensure full compliance with all organisational policies and statutory regulations.
3. Stakeholder Engagement
- Build strong working relationships with internal and external stakeholders for effective query resolution and communication.
- Ensure efficient collaboration and knowledge sharing within the Credit Management and Finance teams.
- Represent the department in relevant committees, meetings, and task teams.
- Respond to customer queries and complaints within agreed timelines, ensuring a high standard of service delivery.
- Follow up on unresolved queries and escalate when necessary.
- Liaise with internal departments to facilitate accurate and timely processing of information.
Why Work at SABS?
SABS is a purpose-driven organisation with a national impact. We are committed to creating a workplace that values diversity, innovation, continuous improvement, and employee development. If you want to be part of a high-performing team in a respected institution that shapes the quality landscape of South Africa, this is the role for you.
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