Office Administrator
Location: Johannesburg North
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
About Us
We are a forward-thinking recruitment organisation dedicated to matching top-tier talent with the right opportunities. Our mission is to connect skilled professionals to businesses where they can thrive, while ensuring both client satisfaction and candidate success.
To support our growing operations, we are seeking a skilled and dedicated Office Administrator. This role is pivotal in driving efficiency across our recruitment processes, supporting candidate sourcing, and ensuring smooth coordination between clients, stakeholders, and applicants.
Purpose of the Role
The Office Administrator will perform a variety of administrative and research-based tasks to support the recruitment lifecycle. This includes active and passive talent sourcing, database management, candidate screening, and coordination of interviews.
The successful candidate will play a key role in identifying qualified candidates through diverse channels such as job boards, social media platforms, professional networks, and headhunting techniques.
Your contribution will ensure that our recruitment team meets its targets while consistently providing exceptional service to both clients and candidates.
Key Duties & Responsibilities
Recruitment Administration
- Provide end-to-end administrative support to the recruitment team.
- Manage and maintain accurate candidate records and recruitment databases.
- Type and format professional CVs and related documentation.
- Prepare recruitment-related reports, statistics, and dashboards for stakeholders.
Candidate Sourcing & Engagement
- Conduct detailed research to identify candidates with the right skills, qualifications, and cultural fit.
- Utilise multiple sourcing strategies including job portals, LinkedIn, Facebook, Instagram, recruitment databases, and targeted advertisements.
- Proactively headhunt and network to identify passive talent.
- Match candidates against detailed job descriptions to ensure best-fit shortlists.
- Screen CVs and set up interviews in coordination with recruitment consultants and hiring managers.
- Follow up with candidates on applications, interview feedback, and status updates.
Social Media & Talent Attraction
- Implement and maintain a social media recruitment plan to attract quality candidates.
- Create engaging job posts, content, and campaigns to boost employer branding.
- Monitor the effectiveness of sourcing strategies and make recommendations for improvement.
Operational Efficiency
- Ensure smooth communication across candidates, recruiters, and clients.
- Support compliance by ensuring all documentation and records are accurately stored.
- Identify areas for process improvement within recruitment administration.
- Work towards achieving defined recruitment administration and sourcing KPIs.
Desired Experience & Qualifications
Education
- Matric/Grade 12 is essential.
- Further qualifications in Human Resources, Recruitment, Office Administration, or related fields will be an advantage.
Experience
- 5 to 8 years’ experience in recruitment administration or talent sourcing.
- Proven track record of handling administrative tasks within a recruitment function.
- Hands-on experience in headhunting and candidate sourcing via social media, search engines, and professional platforms.
Skills & Competencies
- Strong analytical skills with the ability to assess CVs, job requirements, and candidate fit.
- Excellent English writing skills for CV preparation, candidate communication, and stakeholder reports.
- Above-average communication and interpersonal skills, with the ability to engage confidently with candidates and clients.
- Proficiency in Microsoft Excel and Microsoft Office Suite (Word, Outlook, PowerPoint).
- Strong organisational and time-management skills with the ability to work under pressure and meet deadlines.
- Professional discretion, confidentiality, and attention to detail.
Other Requirements
- Own reliable transport.
- Must reside in or near Sandton for daily office-based responsibilities.
Personal Attributes
We are looking for someone who is:
- Proactive and self-motivated with the ability to take initiative.
- Detail-oriented, ensuring accuracy in candidate information and recruitment documentation.
- A team player who thrives in collaborative environments.
- Target-driven with a focus on meeting deadlines and achieving recruitment objectives.
- Resilient and adaptable, able to thrive in a fast-paced recruitment environment.
Why Join Us?
At our organisation, you will:
- Play a crucial role in shaping career opportunities for talented individuals.
- Gain exposure to multiple industries and clients while honing your recruitment expertise.
- Be part of a supportive, professional, and dynamic team environment.
- Have the opportunity to contribute ideas for process improvements and talent attraction strategies.
- Work in a role where your efforts are directly linked to achieving recruitment success.
We believe in empowering our people and providing the resources needed to perform at the highest level. Your contributions will directly impact our ability to deliver exceptional service and grow our reputation in the industry.
Application Guidelines
To apply, please submit your comprehensive CV and a short motivation letter explaining how your experience aligns with the requirements of this role.
Applications must be submitted online by [Insert Closing Date]. Only shortlisted candidates will be contacted. If you have not received feedback within 3 weeks after the closing date, please consider your application unsuccessful.
How to Apply?
Click the Button Below to Apply Online..
Join Our Whatsapp Channel
Click the Button Below to Join Online..
JOIN HERE