Administrator (Midrand)
Location: Midrand, Gauteng
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
About Us
We are a fast-growing AI startup on a mission to transform the way intelligent solutions are delivered and integrated across industries. Our work is built on a dynamic ecosystem model, enabling us to collaborate with global partners, enterprises, and innovators to design scalable, automated AI delivery infrastructure.
By joining us, you’ll become part of a pioneering team driving the future of technology adoption. We embrace agility, creativity, and a growth mindset while empowering every team member to make a meaningful impact.
Purpose of the Role
We are seeking a proactive and highly organised Administrative Assistant who thrives in fast-paced environments and is motivated to grow alongside our company.
This role will provide critical administrative support across leadership, operations, and vendor management. A major focus will be on end-to-end vendor registration processes with enterprise customers, ensuring compliance, accuracy, and efficiency when engaging with client procurement platforms.
Your ability to stay detail-oriented, manage multiple priorities, and take initiative will be instrumental in supporting our mission to scale.
Key Responsibilities
Administrative Support
- Provide day-to-day administrative support to leadership, operations, and cross-functional teams.
- Manage internal scheduling, coordinate calendars, and arrange meetings across time zones.
- Support preparation of company documentation, presentations, and reports.
- Maintain internal filing systems and shared document repositories for easy access.
- Assist with travel coordination, team events, and other ad hoc logistics.
Vendor Registration & Customer Procurement Coordination
- Own and manage the full vendor registration lifecycle with enterprise and corporate customers.
- Complete and submit vendor forms, ensuring all supporting documentation (e.g., tax clearance, B-BBEE certificates, CIPC documents, banking details) is accurate and current.
- Liaise directly with customer procurement departments to resolve submission queries or compliance issues.
- Monitor the status of submissions and maintain calendars for renewals, compliance deadlines, and reporting obligations.
- Develop and maintain a centralised record of all vendor registration activities, portals, and updates.
Operational Efficiency & Process Improvement
- Support the implementation of internal processes that improve workflow and administrative efficiency.
- Suggest and test digital tools that can streamline vendor registration, communication, and document management.
- Collaborate with operations teams to ensure accurate reporting and compliance documentation.
- Act as the first point of contact for administrative queries, ensuring issues are handled professionally and resolved quickly.
Minimum Requirements
Education & Qualifications
- Grade 12 / Matric (essential).
- Diploma in Business Administration, Office Management, or related field (advantageous).
Experience
- Minimum 2+ years in administrative or operations support roles (preferably within a tech, startup, or high-growth environment).
- Demonstrated experience handling procurement processes, customer documentation, or vendor registration (advantageous).
Technical Competencies
- Proficiency in Google Workspace (Docs, Sheets, Drive) and Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with project management tools such as Notion, Asana, or Trello.
- Comfort with navigating procurement portals and supply chain systems.
- Strong attention to detail, accuracy, and record-keeping.
Behavioural Competencies
- Excellent written and verbal communication skills.
- Strong organisational and time-management skills, with the ability to multitask.
- Quick learner, adaptable, and comfortable working independently.
- Problem-solving mindset with the ability to prioritise under pressure.
- Tech-savvy, proactive, and willing to embrace new technologies.
What We Value in You
We are looking for someone who:
- Thrives in fast-paced, evolving startup environments.
- Demonstrates initiative and accountability, taking ownership of their responsibilities.
- Communicates clearly and builds positive relationships across teams and with external partners.
- Embodies professionalism, discretion, and confidentiality when handling sensitive information.
- Brings energy, enthusiasm, and a growth mindset to their daily work.
Why Join Us?
By joining our AI startup, you will:
- Be part of a pioneering company shaping the future of artificial intelligence and intelligent ecosystems.
- Work with a passionate, cross-functional team in a supportive, collaborative culture.
- Experience the flexibility of a remote-first environment while building meaningful connections across global teams.
- Gain exposure to enterprise-level procurement and compliance processes.
- Have the opportunity to grow your role as we scale, taking on new responsibilities aligned with your strengths and career aspirations.
We value inclusivity, creativity, and accountability. Every voice in our team matters, and your contributions will directly influence our success.
Application Guidelines
- Applications should be submitted online with a comprehensive CV and a short motivation letter outlining your suitability for the role.
- Preference will be given to candidates who demonstrate both administrative experience and the ability to thrive in startup environments.
- If you do not hear from us within three weeks of the closing date, please consider your application unsuccessful.
How to Apply?
Click the Button Below to Apply Online..
Join Our Whatsapp Channel
Click the Button Below to Join Online..
JOIN HERE