Receptionist
Location: Alrode alberton
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
About Weir
Founded in 1871, Weir is a world-leading engineering organisation with a proud history of innovation and excellence. Our purpose is simple yet powerful — to make mining operations smarter, safer, more efficient, and sustainable. Through cutting-edge technology and a global team of over 11,000 talented professionals in more than 60 countries, we help our customers produce essential metals and minerals using less energy, less water, and less waste — paving the way toward a low-carbon future.
At Weir, we are more than an engineering business. We are a global family united by integrity, innovation, and impact. When you join us, you are part of a company that is reinventing the future of resource management while providing meaningful opportunities for growth and development.
Purpose of the Role
The Receptionist / Front Office Administrator serves as the first point of contact for visitors, clients, and employees — ensuring a professional, courteous, and welcoming environment at all times. This role is central to creating a positive first impression, managing office communications, and providing administrative support to various departments.
The ideal candidate is organised, personable, and customer-focused, with the ability to multitask in a fast-paced professional setting.
Why Join Weir?
🌍 Be part of a global organisation building a better future:
Weir is a trusted partner to industries that power modern life. The growing world depends on us — and on our ability to continuously innovate and adapt in more sustainable ways.
🚀 Grow your career your own way:
At Weir, there’s no one-size-fits-all career path. We empower our employees to shape their own journey, offering learning opportunities, mentorship, and internal mobility to help you do the best work of your life.
🤝 Belong, be yourself, and make an impact:
We value inclusivity, transparency, and authenticity. Every team member’s voice matters. Weir provides a welcoming environment where you can contribute, collaborate, and thrive while prioritising your wellbeing.
Key Responsibilities
1. Visitor and Switchboard Management
- Greet all visitors, clients, and suppliers in a professional and friendly manner.
- Direct visitors to appropriate personnel or departments while maintaining a welcoming front-desk environment.
- Answer, screen, and transfer incoming calls promptly and courteously.
- Take and distribute accurate messages where necessary.
- Ensure the reception area is clean, organised, and presentable at all times.
2. Scheduling and Coordination
- Book and manage meeting rooms, ensuring proper setup for internal and external meetings.
- Maintain calendars for executives or departments, including scheduling appointments and follow-ups.
- Coordinate logistics for meetings, events, and conference calls.
- Support travel bookings and accommodation arrangements for staff when required.
3. Mail and Administrative Support
- Handle all incoming and outgoing mail and courier services efficiently.
- Maintain filing systems, correspondence records, and office documentation.
- Assist in preparing, formatting, and distributing internal communications and reports.
- Support administrative and clerical tasks for various departments, ensuring timely task completion.
- Order and maintain office stationery, refreshments, and front-office supplies.
4. Security and Access Control
- Monitor visitor logs and issue access or visitor badges in accordance with security procedures.
- Coordinate with the security team to ensure compliance with health, safety, and security regulations.
- Enforce adherence to Weir’s access and safety protocols within the reception and meeting areas.
5. Safety and Compliance
- Demonstrate full commitment to Weir’s Zero Harm safety culture.
- Report any potential hazards or incidents immediately and participate in safety awareness initiatives.
- Promote and uphold Weir’s environmental, health, and safety standards in daily operations.
Minimum Requirements
Education:
- Matric / Grade 12 (NQF Level 4) – Essential
- Diploma or Certificate in Office Administration, Business Administration, Secretarial Studies, or a related field – Advantageous
Experience:
- 3–5 years’ proven experience in a reception, front office, administrative, or personal assistant role.
- Demonstrated expertise in diary management, meeting coordination, and handling confidential information.
- Prior experience within a corporate, engineering, or industrial environment will be an advantage.
Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent telephone etiquette and customer service skills.
- Strong organisational and time management capabilities.
- Solid written and verbal communication skills.
- Basic understanding of office safety, security, and compliance procedures.
Core Competencies
- Professionalism: Projects a positive, polished image at all times.
- Customer Service Orientation: Delivers outstanding service to both internal and external stakeholders.
- Attention to Detail: Ensures accuracy in documentation and communications.
- Multitasking & Time Management: Handles multiple priorities efficiently in a dynamic work environment.
- Discretion & Confidentiality: Maintains high ethical standards in managing sensitive information.
- Collaboration: Works effectively as part of a team and fosters a cooperative office culture.
- Adaptability: Demonstrates flexibility in managing changing priorities.
What We Offer
- A dynamic, global work environment with diverse and inclusive teams.
- Opportunities for learning, mentorship, and career advancement.
- Competitive remuneration package and benefits.
- A culture that prioritises safety, innovation, and continuous improvement.
How to Apply
Interested candidates who meet the minimum requirements are invited to submit their application, including:
- A detailed CV (maximum 3 pages)
- Certified copies of qualifications and ID
- Contactable professional references
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