DATA CAPTURER
City of Johannesburg Metropolitan Municipality
Department: Office of the Executive Mayor
Branch: Leader of Executive Business (LOEB)
Designation: Data Capturer
Remuneration: R324,167.88 per annum (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein
About the City of Johannesburg
The City of Johannesburg Metropolitan Municipality is one of South Africa’s largest and most dynamic local government institutions, serving millions of residents with dedication and accountability. The City strives to be a model of good governance, innovation, and service excellence. Joining the City means becoming part of a committed workforce that is passionate about transforming Johannesburg into a world-class African city.
The Office of the Executive Mayor plays a critical role in coordinating executive and administrative functions, ensuring that council resolutions and mayoral directives are implemented effectively. Within this office, the Leader of Executive Business (LOEB) oversees administrative coordination between various committees, clusters, and stakeholders — requiring efficient data management and accurate record-keeping to support decision-making.
To strengthen this mandate, the City invites suitably qualified and motivated candidates to apply for the position of Data Capturer in the Office of the Executive Mayor.
Primary Purpose of the Job
The Data Capturer is responsible for accurately entering, maintaining, and updating information received from multiple city departments and committees, including the Cluster, Mayoral Committee, Section 79 Committees, the Programming Committee, and the Council. The role ensures that all data is properly recorded on the City’s systems, supporting the smooth operation of municipal processes and facilitating timely access to reliable information.
The incumbent will assist the Leader of Executive Business by capturing and monitoring matters arising from MMC Regional Tours, ensuring follow-up actions are tracked, documented, and reported in line with the City’s governance protocols. This position demands a high level of attention to detail, confidentiality, and the ability to work efficiently under pressure to meet tight deadlines.
Key Performance Areas
- Data Entry and System Management
- Capture all relevant information accurately and promptly on the various systems used by the City of Johannesburg.
- Verify the integrity of data entered and ensure compliance with data-capturing protocols.
- Update, maintain, and organize records to facilitate easy retrieval and reporting.
- Perform routine checks to ensure data consistency and completeness.
- Administrative and Coordination Support
- Provide administrative support to the Leader of Executive Business and the broader office.
- Assist in preparing documentation, reports, and correspondence for submission to Mayoral Committees and Council structures.
- Support communication flow between departments by accurately relaying and recording data requests, follow-ups, and responses.
- Monitoring of Mayoral Committee and Council Issues
- Capture and track all issues arising from MMC Regional Tours and ensure follow-ups are documented and escalated as necessary.
- Maintain detailed logs of issues requiring attention from the Office of the Executive Mayor.
- Assist in producing summary reports for management and committee reviews.
- Compliance and Quality Assurance
- Adhere strictly to the City’s internal controls, policies, and procedures for data management.
- Maintain confidentiality of sensitive municipal information.
- Support periodic audits and reviews by providing accurate and complete data records.
- Operational Efficiency
- Comply with minimum data-capturing requirements as laid down by management.
- Assist in improving administrative systems and record-keeping processes.
- Contribute to the smooth operation of the Office through proactive task management and effective time utilization.
Minimum Requirements
- Matric Certificate / Grade 12 qualification is essential.
- 1 – 2 years of relevant administrative or data capturing experience, preferably in a government or corporate environment.
- Intermediate computer literacy, particularly in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Strong interpersonal, written, and verbal communication skills.
- Ability to manage sensitive information responsibly and maintain high accuracy standards.
Leading Competencies
- Attention to Detail: Ensures accuracy and precision when capturing data or preparing documents.
- Deadline Management: Works efficiently under pressure to meet strict timelines without compromising quality.
- Analytical Thinking: Recognizes data inconsistencies and takes corrective action promptly.
- Accountability: Takes ownership of assigned tasks and ensures completion with integrity and reliability.
Core Competencies
- Teamwork: Works collaboratively with internal teams and external partners to achieve shared goals.
- Professionalism: Maintains a courteous, ethical, and professional demeanor when representing the Office of the Executive Mayor.
- Adaptability: Willingness to work overtime, flexi-time, or during extended hours when required.
- Organizational Skills: Demonstrates the ability to prioritize tasks and manage multiple responsibilities simultaneously.
- Communication: Clear and effective verbal and written communication to ensure accuracy in data sharing and reporting.
Personal Attributes
- Highly organized, dependable, and self-motivated.
- Strong sense of confidentiality and ethical conduct.
- Demonstrates initiative and the ability to anticipate work requirements.
- Commitment to public service excellence and municipal accountability.
Employment Equity Statement
The City of Johannesburg is an equal opportunity employer committed to employment equity in line with national legislation and municipal policy guidelines. Preference will be given to candidates from designated groups, including persons with disabilities. Appointments will be made in accordance with the approved Employment Equity Plan to promote equitable representation in terms of race, gender, and disability.
Additional Information
All suitably qualified candidates are encouraged to apply. Applicants who do not receive correspondence within six weeks from the closing date may consider their applications unsuccessful. The City reserves the right not to make an appointment.
Successful candidates may be required to undergo security vetting and background checks.
Conclusion
This position offers a valuable opportunity for a dedicated and detail-oriented individual to contribute to the efficient administration and governance of the City of Johannesburg. The Data Capturer in the Office of the Executive Mayor is an essential role that ensures accurate data management and supports transparent, accountable municipal operations — a crucial step toward achieving the City’s vision of building a smart, inclusive, and sustainable Johannesburg for all residents.
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