Admin Controller
ReferenReference Number: SHO251212-3
Closing Date: 19 December 2025
Location: Vereeniging, Gauteng, South Africa
Job Type: Permanent
Job Category: Administrative
Purpose of the Role
The Admin Controller is responsible for managing and controlling all administrative and financial processes within the branch. This includes overseeing cash-related activities, credit management, stock movement, and ensuring compliance with company policies. The role also involves reporting on administrative and payment data, maintaining accurate records, and supervising administrative staff to ensure operational efficiency.
Minimum Requirements
- Education:
- Matric (Grade 12).
- Experience:
- Previous experience as a clerk or cashier.
- Knowledge & Skills:
- Understanding of credit requirements.
- Exposure to banking or payment processes.
- Strong organizational and administrative skills.
- Computer literacy (MS Office).
- Excellent communication and interpersonal skills.
Core Competencies
- Ability to work under pressure and meet deadlines.
- Attention to detail and accuracy in financial processes.
- Strong leadership and team management skills.
- Problem-solving and decision-making abilities.
Key Duties & Responsibilities
1. Financial Administration
- Reconcile refunds and verify authenticity of documents.
- Manage cancellations and process customer refunds.
- Issue correct floats to clerks daily.
- Process EIR payments for branch expenses (e.g., stationery, cleaning services).
- Reconcile petty cash and drop safe book.
- Prepare cash office for drops and manage envelopes.
- Authorize daily cash pick-ups and oversee cashing-up of clerks.
- Quality-check cash-and-carry sales documentation.
- Handle expense change-outs and inter-branch billing.
- Manage general ledger administration and take corrective action for overspending.
2. Credit & Insurance Management
- Spot-check HP contracts daily for accuracy.
- Conduct ITC checks for clerks and authorize deals over R5,000.
- Handle special clearances for cheques.
- Reconcile insurance claims and follow up on outstanding claims.
- Resolve RCO queries (customer address, ID numbers, etc.).
- Call clients for debtor collections and manage outstanding payments.
3. Reporting & Documentation
- Report daily banking information to management.
- Maintain HP contracts and supporting documentation.
- Reconcile and report on TV licenses.
- Compile and archive branch documentation across departments.
- Ensure filing of tax invoices, cash pick-ups, and personnel records is up-to-date and accurate.
4. Staff & Resource Management
- Update attendance register daily and manage sick leave records.
- Manage log register (e.g., pin codes for new staff).
- Verify asset register accuracy and manage remittance register for vehicle registration.
- Oversee part-timers register and submit weekly to payroll.
- Manage post-dated and unpaid cheque registers.
- Conduct weekly spot-checks for fraud prevention.
- Ensure daily staffing for cleaning and security.
- Run weekly meetings with admin staff to address issues and corrective actions.
- Manage induction and training of new admin staff on branch policies and procedures.
- Monitor staff behavior, cleanliness, and conduct.
5. Stock Control & Operational Support
- Control all stock movements in and out of the branch.
- Assist with sectional and monthly stock-takes.
- Spot-check SKU labels and credit interfaces.
- Check GRV/GRS reports daily and ensure Branch Manager sign-off.
- Distribute “available to sell” reports and ensure adequate stock in backup areas.
- Spot-check repair register and manage PODs for accurate sales assignment.
6. General Duties
- Open and close the branch daily.
- Check and action daily emails.
- Provide switchboard relief and assist clerks with payments when required.
Behavioral Attributes
- High level of integrity and confidentiality.
- Ability to multitask and prioritize effectively.
- Strong interpersonal skills for effective stakeholder engagement.
Salary & Benefits
- Competitive salary aligned with industry standards.
- Benefits include medical aid, pension fund contributions, and leave entitlements.
- Opportunities for career growth and professional development.
Application Process
Interested candidates should submit:
- A comprehensive CV highlighting relevant experience and qualifications.
- Certified copies of educational certificates and ID.
- Contactable references.
Closing Date: Applications must be submitted by 19 December 2025. Late applications will not be considered.
Tips for Applicants
- Highlight your experience in financial administration and credit management.
- Emphasize organizational skills and ability to manage staff effectively.
- Showcase proficiency in MS Office and strong communication skills.
Equal Opportunity Statement
We are committed to diversity and inclusion. Applications from women and people with disabilities are strongly encouraged.ce Number: CLO251215-3
Closing Date: 22 December 2025
Location: Queensburgh, KwaZulu-Natal, South Africa
Job Type: Permanent
Department: Production
Number of Positions: 1
Job Category: Food Service
About the Role
The Administrative Officer will provide effective and professional administrative support to the Concentrated Factories, ensuring smooth day-to-day operations, accurate documentation, and efficient coordination. This position is critical for supporting production and business objectives through strong organizational skills and attention to detail.
Minimum Requirements
- Education:
- Grade 12 or equivalent NQF Level 4 qualification.
- Experience:
- Relevant experience in applying job-related concepts, techniques, and processes.
- Experience working with senior management.
- People management experience.
- Skills:
- Fluent in Business English.
- Intermediate computer literacy (MS Office Suite).
- Valid Code 08 Driver’s License.
Core Competencies
Behavioral
- Proactive and action-oriented.
- Creative problem-solving and open-minded approach.
- Clear reasoning ability and sound judgment.
- Maintains high standards of accuracy and professionalism.
Leadership
- Ability to collaborate effectively to achieve common objectives.
- Strong interpersonal effectiveness and team motivation skills.
Technical
- Excellent administrative capabilities.
- Customer-oriented mindset.
- Effective communication skills.
- Strong planning and organizational abilities.
Key Duties & Responsibilities
1. Secretarial Support
- Manage the Production Manager’s office, including:
- In-Out tray management.
- Calendar scheduling.
- Filing and document organization.
- Telephone and message handling.
- Provide administrative support to the management team and factories.
2. Administrative Tasks
- Maintain administrative controls and perform delegated tasks.
- Ensure secure filing and storage of documents (both paper and electronic).
- Support during audits and maintain traceability according to set standards.
- Manage documentation for Best Time Edits, leave records, and TES timesheets.
- Address administrative queries promptly and professionally.
3. Expense Administration
- Assist with monitoring and controlling expenses, including:
- Fixed and variable costs.
- PPE and chemical orders.
- Ensure invoices are processed and sent for payment.
- Record and enter data accurately for financial transactions.
- Support annual audit processes.
4. Departmental Support
- Handle ad-hoc administrative requests.
- Assist with capturing leave applications for departments.
- Perform relief duties within the admin team when required.
5. Leadership Responsibilities
- Act as team leader for the admin team, fostering collaboration and motivation.
- Ensure team objectives are met through effective coordination and communication.
Behavioral Attributes
- High level of integrity and confidentiality.
- Ability to work under pressure and meet deadlines.
- Strong interpersonal skills for effective stakeholder engagement.
Salary & Benefits
- Competitive salary aligned with industry standards.
- Benefits include medical aid, pension fund contributions, and leave entitlements.
- Opportunities for career growth and professional development.
Application Process
Interested candidates should submit:
- A comprehensive CV highlighting relevant experience and qualifications.
- Certified copies of educational certificates and ID.
- Contactable references.
Closing Date: Applications must be submitted by 22 December 2025. Late applications will not be considered.
Tips for Applicants
- Highlight your experience in administration and people management.
- Emphasize organizational skills and ability to manage budgets effectively.
- Showcase proficiency in MS Office and strong communication skills.
Equal Opportunity Statement
We are committed to diversity and inclusion. Applications from women and people with disabilities are strongly encouraged.
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