Administrative Officer
Reference Number: CLO251215-3
Closing Date: 22 December 2025
Location: Queensburgh, KwaZulu-Natal, South Africa
Job Type: Permanent
Department: Production
Number of Positions: 1
Job Category: Food Service
About the Role
The Administrative Officer will provide professional and effective administrative support to the Concentrated Factories, ensuring smooth day-to-day operations, accurate documentation, and efficient coordination. This role is critical for supporting production and business objectives through strong organizational skills and attention to detail.
Minimum Requirements
- Education:
- Grade 12 or equivalent NQF Level 4 qualification.
- Experience:
- Relevant experience in applying job-related concepts, techniques, and processes.
- Experience working with senior management.
- People management experience.
- Skills:
- Fluent in Business English.
- Intermediate computer literacy (MS Office Suite).
- Valid Code 08 Driver’s License.
Core Competencies
Behavioral
- Proactive and action-oriented.
- Creative problem-solving and open-minded approach.
- Clear reasoning ability and sound judgment.
- Maintains high standards of accuracy and professionalism.
Leadership
- Ability to collaborate effectively to achieve common objectives.
- Strong interpersonal effectiveness and team motivation skills.
Technical
- Excellent administrative capabilities.
- Customer-oriented mindset.
- Effective communication skills.
- Strong planning and organizational abilities.
Key Duties & Responsibilities
1. Secretarial Support
- Manage the Production Manager’s office, including:
- In-Out tray management.
- Calendar scheduling.
- Filing and document organization.
- Telephone and message handling.
- Provide administrative support to the management team and factories.
2. Administrative Tasks
- Maintain administrative controls and perform delegated tasks.
- Ensure secure filing and storage of documents (both paper and electronic).
- Support during audits and maintain traceability according to set standards.
- Manage documentation for Best Time Edits, leave records, and TES timesheets.
- Address administrative queries promptly and professionally.
3. Expense Administration
- Assist with monitoring and controlling expenses, including:
- Fixed and variable costs.
- PPE and chemical orders.
- Ensure invoices are processed and sent for payment.
- Record and enter data accurately for financial transactions.
- Support annual audit processes.
4. Departmental Support
- Handle ad-hoc administrative requests.
- Assist with capturing leave applications for departments.
- Perform relief duties within the admin team when required.
5. Leadership Responsibilities
- Act as team leader for the admin team, fostering collaboration and motivation.
- Ensure team objectives are met through effective coordination and communication.
Behavioral Attributes
- High level of integrity and confidentiality.
- Ability to work under pressure and meet deadlines.
- Strong interpersonal skills for effective stakeholder engagement.
Salary & Benefits
- Competitive salary aligned with industry standards.
- Benefits include medical aid, pension fund contributions, and leave entitlements.
- Opportunities for career growth and professional development.
Application Process
Interested candidates should submit:
- A comprehensive CV highlighting relevant experience and qualifications.
- Certified copies of educational certificates and ID.
- Contactable references.
Closing Date: Applications must be submitted by 22 December 2025. Late applications will not be considered.
Tips for Applicants
- Highlight your experience in administration and people management.
- Emphasize organizational skills and ability to manage budgets effectively.
- Showcase proficiency in MS Office and strong communication skills.
Equal Opportunity Statement
We are committed to diversity and inclusion. Applications from women and people with disabilities are strongly encouraged.
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