Job Reference: 3163191826

Job Published: 02 March 2026
Employment Type: Full‑Time
Experience Required: 1–4 Years
Salary: Negotiable

 

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DATA CAPTURER – JOIN A LEADING MANUFACTURING & LOGISTICS TEAM

A well‑established company within the manufacturing and logistics sector is seeking a highly skilled, detail‑driven, and efficient Data Capturer to join their team. The successful candidate will be responsible for maintaining accurate data records, capturing shipment information, updating dispatch reports, and supporting daily administrative functions across all branches.

This role is essential in ensuring the accuracy of shipment tracking, dispatch documentation, customer updates, and internal reporting — all of which contribute to smooth supply chain operations.

If you have strong data capturing skills, excellent organisational ability, and the desire to build your administrative career in the manufacturing sector, this opportunity is ideal for you.

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Purpose of the Role

The Data Capturer ensures that all shipment, dispatch, and logistics information is accurately recorded, processed, updated, and verified within the company’s database and operational software platforms. This position supports daily operational efficiency through precise record‑keeping, administrative assistance, customer dispatch updates, and performance reporting.

The role demands meticulous attention to detail, excellent computer literacy, and the ability to work in a fast‑paced, deadline‑driven environment.

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Key Responsibilities 

Below is a detailed, optimized breakdown of the role’s primary duties:

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1. Shipment Data Capturing & Database Maintenance

• Capture daily shipment information into the company’s data systems.
• Update all relevant fields such as consignment numbers, delivery dates, volumes, weights, and customer details.
• Maintain accurate electronic databases to ensure seamless tracking and auditing.
• Perform regular updates to reflect real‑time logistics status.
• Ensure all inputs meet the company’s data‑integrity standards.

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2. Load Dispatch Reporting

• Capture, generate, and update load dispatch reports across all branches.
• Maintain daily and weekly dispatch logs.
• Ensure dispatch details correspond with operational activities.
• Report discrepancies immediately to supervisors.

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3. Customer Dispatch Communication

• Prepare and send daily dispatch updates to customers.
• Ensure customers receive accurate information regarding shipment progress.
• Update customer records in the system to ensure clean data alignment.

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4. Daily Operational Progress Reporting

• Compile daily progress reports for internal stakeholders.
• Update management on any issues relating to data accuracy, late shipments, or dispatch delays.
• Maintain structured reporting templates for consistency.

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5. Data Verification & Quality Control

• Cross‑check data for accuracy and completeness.
• Identify and correct errors before final submission.
• Verify shipment details against physical documents, dispatch notes, and system entries.
• Maintain a zero‑tolerance approach to data inaccuracies.

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6. Administrative Support & Documentation Handling

• Perform general administrative duties including filing, scanning, emailing, photocopying, and record management.
• Maintain data archives and ensure documents are properly stored.
• Support team members with document retrieval and report generation.

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7. Multi‑Department Support

• Collaborate with logistics, production, customer service, and finance departments.
• Provide dispatch data to finance for reconciliation and billing processes.
• Assist supervisors with urgent documentation and audit preparation.

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Minimum Requirements

To qualify for the Data Capturer position, candidates MUST meet the following:

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Educational Requirements

• Matric / Grade 12 (essential)

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Experience Requirements

• 1 to 4 years experience in:
  • Data capturing
  • Administrative support
  • Dispatch or logistics admin (advantageous)
• Experience in the manufacturing industry is highly beneficial.

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Technical Skills

• Advanced knowledge of Microsoft Excel (essential)
• Proficiency in MS Office Suite
• Strong typing speed and accuracy
• Familiarity with shipment data systems, logistics platforms, or ERP systems (advantage)

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Qualifying Attributes

The ideal candidate must demonstrate:

✔ Excellent Organisation Skills

Ability to handle multiple tasks simultaneously and prioritise effectively.

✔ Strong Attention to Detail

Highest level of accuracy in data capturing, verification, and reporting.

✔ Time Management Abilities

Meet tight deadlines consistently while managing high‑volume data.

✔ Problem‑Solving Ability

Identify inconsistencies and resolve errors proactively.

✔ Effective Communication

Strong verbal and written communication skills across teams.

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Key Skills Required

• Accuracy & attention to detail
• Communication skills
• Proficiency in Excel & data capturing
• Time management & organisation
• Ability to work independently
• Administrative coordination
• AccPac experience (advantage)

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About the Company

The company operates within the manufacturing and logistics industry, focusing on high‑volume shipment coordination and nationwide distribution. The Data Capturer role is integral to ensuring the accuracy of operations and the smooth movement of goods across the supply chain.

Working here offers:

• A stable and professional work environment
• Opportunities for administrative growth
• Exposure to fast‑paced logistics and manufacturing processes
• Supportive team culture

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Application Notes

Due to the high volume of applications received:

• Only shortlisted candidates will be contacted.
• If you do not hear back within 14 days, please consider your application unsuccessful.

Successful candidates will receive a formal written offer of employment only after all pre‑employment checks have been completed.

Any verbal or informal statements do not constitute a valid job offer.