Reference Number: RCL260311‑5

Company: RCL FOODS – Baking Division
Location: Pretoria West, Gauteng
Job Type: Permanent
Function: Procurement / Sourcing
Closing Date: 18 March 2026

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RECEIPTING CLERK – RCL FOODS (BAKING DIVISION, PRETORIA WEST)

RCL FOODS, a leader in South Africa’s FMCG sector, is seeking a detail‑oriented, analytical, and dependable Receipting Clerk to join the Baking Division’s Transactional Procurement Function. This position plays a crucial role in ensuring accurate goods receipting for the Pretoria West and Spartan sites, supporting seamless procurement, compliant documentation, and strong supplier relationships.

This permanent opportunity is ideal for someone with solid administration skills, procurement understanding, and experience using ERP systems like SAP or Syspro.

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Purpose of the Role

The Receipting Clerk ensures the accurate, efficient, and compliant processing of goods receipts for:

• Non‑stock items
• Service items
• Finished products for resale

The role ensures that all goods are receipted correctly in the ERP system, all documentation is complete, and supplier transactions are processed timeously. This position directly impacts financial accuracy, procurement workflow efficiency, and supply chain performance.

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Key Responsibilities (Expanded & SEO‑Optimized)

Below is a comprehensive breakdown of duties, optimized for stronger Google indexing and clarity:

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1. Daily Operational Execution

• Receipt non‑stock items, services, and resale products in the ERP system.
• Ensure all goods are receipted in full compliance with RCL Foods’ procurement procedures.
• Maintain efficient and accurate documentation trails.
• Uphold excellent housekeeping in work areas to support compliance and audit readiness.

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2. Receipting of Non‑Stock Items

This function requires careful attention to detail:

Verify Purchase Orders

• Confirm that a valid Purchase Order (PO) exists in the ERP system.
• No receipting may occur without a PO — ensure full compliance.

Match Goods to Documentation

• Confirm item correctness
• Confirm accuracy of quantities received
• Perform visual quality checks

Resolve Exceptions

• If stock arrives without a PO, return the goods to the vendor using a Goods Returned Advice.
• Once validated, sign the supplier delivery note and retain a copy for processing.
• Send the approved copy to the Creditors Department.

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3. Receipting of Services

For service items:

• Ensure service invoices and job cards are signed off by the End User or Cost Centre Owner.
• Submit all documentation to Operational Procurement for receipting.
• Capture service receipt on the ERP system accurately.
• Forward original invoices to Creditors for payment after goods receipt capture.
• Complete a Service Entry Sheet in the ERP system.

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4. Finished Goods Receipting

• Follow the same PO verification and matching principles as with non‑stock items.
• Pay special attention to batch numbers, verified by SHEQ.
• Ensure all finished goods receipting is done within 24 hours of receiving documentation.

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5. ERP Processing

• Create and capture goods receipts in the ERP (SAP/Syspro).
• Enter delivery note numbers accurately.
• Capture batch‑managed items each on separate lines.
• Write GRN/Goods Receipt number onto the delivery note.
• File all delivery notes and supplier documentation systematically.

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6. Effective Teamwork & Self‑Management

• Demonstrate ownership of tasks and deadlines.
• Prioritise workload to ensure accuracy and timeous processing.
• Communicate risks, delays, or outstanding documentation promptly.
• Support the buying team with finance‑related queries.
• Demonstrate a willingness to assist colleagues and exceed operational goals.

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7. KPI Alignment (Key Performance Indicators)

To excel in this role, the following KPIs must be met:

• Full compliance with receipting policies and levels of authority
• 100% accuracy of documents and ERP entries
• All invoices and delivery notes receipted within 24 hours
• Purchase orders expedited timeously
• All procurement queries resolved within 48 hours
• Zero open POs after delivery date on BI Cube or SAP systems

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8. Ad Hoc Administrative Tasks

This may include:

• General office administrative duties
• Managing 3G Data Cards for Group Services & Consumer Division:
  • Issue cards with approved workflows
  • Order new cards from service providers
  • Maintain master‑list of allocated cards
  • Assist with top‑up requests & link between users and service providers

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Minimum Requirements

• Matric (Grade 12) or equivalent
• Diploma or certificate in procurement, finance, or supply chain (advantageous)

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✔ Experience

• Minimum 1 year experience in:
  • Finance
  • Procurement
  • Warehouse administration
  • ERP goods receipting
• Experience within an FMCG or manufacturing environment is an added advantage.

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✔ Technical Skills

• Experience using SAP, Syspro, or any ERP system
• Strong MS Office skills — especially Excel
• Understanding of procurement procedures
• Knowledge of supply chain & stock management

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✔ Soft Skills

• Excellent communication
• Strong numeracy and accuracy
• Problem‑solving ability
• Ability to handle pressure and deadlines
• High attention to detail
• Professionalism and initiative

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Ideal Candidate Traits

You are a great fit if you are:

• Highly organised
• Detail‑oriented
• Fast‑paced and efficient
• Committed to compliance
• Fluent in documentation accuracy
• A responsible, motivated self‑starter

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About RCL FOODS

RCL FOODS is a leading South African food manufacturer known for consistent product quality, strong brands, and a national distribution network. Joining the Procurement team gives you:

• A stable working environment
• Growth opportunities
• Exposure to fast-paced FMCG operations
• A high-performance culture
• A chance to support major national production facilities

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Why This Role Matters

Your accuracy ensures:

• Correct stock valuation
• Clean month-end closure
• Healthy supplier relations
• Smooth procurement workflow
• Prevented stock loss or misallocations

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Closing Date

18 March 2026