ADMINISTRATIVE ASSISTANT: FIRE SERVICES
Location: Pretoria
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: R269 499 per annum (Level 06)
REQUIREMENTS:
Applicants must possess a Senior Certificate or a three-year National Diploma (or equivalent qualification) registered at NQF Level 4 or 6, as recognized by SAQA.
In addition, candidates must demonstrate proficiency in Microsoft Excel and Microsoft Word.
Generic Competencies Required:
- High standard of work quality
- Reliability and consistency
- Initiative and problem-solving ability
- Strong communication skills
- Effective interpersonal relationships
- Ability to work collaboratively within a team
- Planning and execution of tasks
KEY RESPONSIBILITIES:
The successful candidate will be expected to perform the following duties:
- Manage an efficient filing system and ensure smooth document workflow within the Unit.
- Receive, distribute, and register incoming and outgoing documents.
- Develop and maintain a functional document tracking system.
- Provide secretarial support, including coordination and preparation of meeting and workshop materials.
- Take minutes and compile meeting reports.
- Manage the supervisor’s diary, schedule appointments, and record events.
- Facilitate both manual and electronic coordination of diary activities.
- Provide general administrative support to the Unit.
- Organise logistics and related arrangements for travel, meetings, workshops, and conferences.
- Handle the procurement and ordering of office stationery and equipment.
- Coordinate the management of assets and inventory within the Unit.
- Perform general office tasks such as photocopying, faxing, and emailing documents.
ENQUIRIES:
For job-related enquiries, please contact Mr RG Hendricks at 083 285 7050.
APPLICATION SUBMISSION:
Applications must be submitted electronically via email to:
📧 cogta037@hslabour1.co.za
For application process enquiries, contact:
📞 Elginita Moodley – Tel: (011) 468 4192
IMPORTANT APPLICATION INFORMATION:
- A new version of the Z83 Application Form has been in use since 1 January 2021.
Download it here: http://www.dpsa.gov.za/dpsa2g/vacancies.asp - Applications submitted on outdated forms will not be accepted.
- All applications must include a comprehensive CV detailing:
- Exact starting and ending dates for all employment history
- Position levels and ranks held
- Current remuneration package
- At least two contactable references
- Only shortlisted candidates will be required to submit certified documents before the interview process.
- Candidates with foreign qualifications must have them evaluated by the South African Qualifications Authority (SAQA).
- Late or incomplete applications will not be considered.
ASSESSMENT & SELECTION:
- Shortlisted candidates will undergo technical assessments, which may include:
- Follow-up interviews
- Second-round interviews
- Job-related exercises
- Finalists will be required to attend a generic managerial competency assessment, in line with the DPSA directive on competency-based assessments.
This will assess core management competencies using the SMS competency assessment tools.
CORE COMPETENCIES:
- Strategic thinking and leadership ability
- People management and development
- Advanced programme and project management
- Change and financial management
PROCESS COMPETENCIES:
- Knowledge management
- Service delivery innovation
- Complex problem-solving and analysis
- Client service orientation
- Exceptional communication skills (written and verbal)
PRE-EMPLOYMENT CONDITIONS:
The selected candidate will be appointed subject to the outcome of a pre-employment screening, which includes:
- Criminal record check
- Qualification verification
It is the responsibility of each applicant to ensure all supporting documentation is submitted before the closing date.
ADDITIONAL NOTES:
- Correspondence will be limited to shortlisted applicants only.
- If you do not hear back within three months of the closing date, please consider your application unsuccessful.
- The Department reserves the right to not make an appointment to this position.
SENIOR MANAGEMENT POSTS:
This post falls within the Senior Management Service (SMS) level.
Therefore, successful candidates must complete the Senior Management Pre-entry Programme, offered by the National School of Government:
🔗 https://www.thensg.gov.za/training-course/sms-pre-entry-programme/
Proof of course completion must be provided before appointment.
EMPLOYMENT EQUITY:
Persons with disabilities are strongly encouraged to apply.
How to Apply?
Click the Button Below to Apply Online..
APPLY HERE
Join Our Whatsapp Channel
Click the Button Below to Join Online..
JOIN HERE