Admin Clerk
Location: Denver – Johannesburg
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
📝 Job Purpose
Bidvest International Logistics (BIL) is seeking a driven and highly energetic Admin Clerk with solid knowledge of warehouse administration processes. The ideal candidate will demonstrate attention to detail and possess hands-on experience with tasks such as capturing invoices, inventory tracking, working within a Warehouse Management System (WMS), and interpreting picking instructions accurately.
🎓 Minimum Qualifications & Experience
- Grade 12 (Matric)
- Minimum 3 years’ experience in a warehouse administration environment
- 1 year experience with CargoWise One (CW1)
- Experience with SAP will be an advantage
🔑 Key Responsibilities
1. Stock Management & Administration
- Accurately capture incoming cargo, verify delivery notes against BIL tally sheets
- Enter data into BIL and customer systems
- Reconcile theoretical stock against physical counts; escalate discrepancies
- Report damaged, expired, or short-dated stock
- Prepare and verify picking instructions as per the delivery schedule
- Manage invoicing and ensure proof of delivery (POD) documents are scanned and accounted for
- Efficiently handle client queries and administrative tasks
2. Distribution Planning & Documentation
- Process and release orders on client and BIL systems
- Capture dispatches and receipts accurately
- Process returns with correct reason codes
- Maintain a streamlined document flow for incoming and outgoing cargo
- Scan and file all relevant documentation
- Compile reports and spreadsheets for management and clients
- Assist with client charge-outs and monitor outstanding invoices and orders
3. Project Participation
- Actively contribute to process improvement initiatives within the administrative function
4. Communication
- Liaise with:
- 3rd party depots and supply chain partners
- Sales agents regarding orders and store issues
- Warehouse staff on daily order and delivery matters
- Clients for problem resolution and service updates
- Adhere strictly to BIL policies and procedures
5. General Responsibilities
- Meet all client-agreed deadlines
- Maintain a clean and compliant workstation
- Fulfill assigned SHE (Safety, Health, Environment) responsibilities
💼 Skills & Competencies
- Computer literacy (MS Office Suite, especially Excel)
- Attention to detail
- Strong verbal and written communication
- Customer-focused mindset
- Ability to work independently and meet tight deadlines
Equal Opportunity Employer
Bidvest International Logistics supports employment equity and encourages applications from historically disadvantaged individuals.
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