Administrator
Location: Gauteng
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
About the Role
We are seeking a detail-oriented and proactive Administrator to provide comprehensive administrative support across multiple teams. This role is vital to ensuring seamless coordination of month-end billing, reporting, procurement, fleet management, and general operational functions within the division.
The Administrator will serve as a key link between divisional leadership and site operations, consolidating information, preparing accurate reports, and maintaining compliance with internal governance frameworks. This is a dynamic opportunity for a motivated individual with strong organizational, analytical, and communication skills who thrives in a fast-paced environment.
Purpose of the Job
To deliver efficient and accurate administrative support to the division, ensuring operational excellence in billing, reporting, procurement, fleet management, and governance compliance.
Key Responsibilities
1. Month-End Billing and Reporting Support
- Assist DD sites with month-end billing processes and timely submission of reports.
- Support monthly audit preparations for each site to ensure compliance readiness.
- Consolidate absenteeism reports from all sites into a master divisional report.
- Compile IOD (Injury on Duty) and staff movement reports for accurate workforce tracking.
- Consolidate stationery and PPE schedules for processing on the Embrace system.
2. Administrative Support to DD Division
- Raise and manage general ad-hoc orders on Embrace.
- Manage and process PPE and stationery orders across 140 DD sites nationally.
- Oversee procurement and distribution of PPE to ensure operational efficiency.
- Compile and consolidate divisional reports across functions.
- Assist in preparing overtime, attendance, and leave reports.
- Maintain and update the divisional asset register bi-annually.
- Accurately type and distribute minutes and action items from meetings.
- Ensure compliance with POPIA by managing document shredding according to schedule.
- Coordinate internal and external meetings, including scheduling, logistics, and venue arrangements.
3. Fleet Administration Support
- Generate fleet-related reports, including transgressions, tyre survey findings, and PDP expiry tracking.
- Provide general fleet performance feedback, supporting initiatives such as the Red Rim Project and Ctrack rollout.
- Manage and track spare wheels and maintain an accurate inventory of spare keys.
Minimum Requirements
- Grade 12 (Matric) or equivalent qualification.
Skills and Competencies
Technical Skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Competence in compiling, analyzing, and presenting reports.
- Familiarity with procurement and order management systems (e.g., Embrace).
Core Competencies
- Strong organizational and multitasking skills with the ability to manage competing priorities.
- Excellent verbal and written communication abilities.
- High attention to detail with exceptional accuracy in reporting and documentation.
- Strong problem-solving and decision-making skills.
- Ability to work effectively under pressure and consistently meet deadlines.
- Proven ability to work independently while maintaining accountability.
Behavioural Attributes
- Proactive mindset: Takes initiative to identify and resolve issues before they escalate.
- Team player: Builds positive working relationships and collaborates effectively across teams.
- Resilient under pressure: Remains composed and solution-focused in high-demand environments.
- Ethical and professional: Maintains confidentiality and integrity in handling sensitive information.
- Adaptability: Adjusts quickly to changes in priorities, processes, or systems.
Why Join Us?
By joining our team, you will gain exposure to a fast-paced operational environment where your administrative expertise will directly support organizational success. We offer:
- The opportunity to work across diverse functions, including billing, procurement, and fleet.
- Professional growth through exposure to large-scale operational processes.
- A collaborative and supportive workplace culture that values accuracy, efficiency, and initiative.
- A chance to play a key role in ensuring operational excellence across 140 national sites.
How to Apply
Interested applicants who meet the above requirements are invited to submit:
- A comprehensive CV highlighting relevant administrative experience.
- Copies of academic qualifications and other supporting documents.
Applications must be submitted via our careers portal. Please clearly state the position title “Administrator – Gauteng” in your application.
Closing Date: Applications will close on the advertised deadline. Only shortlisted candidates will be contacted.
Employment Equity Statement
We are committed to employment equity and transformation. Preference will be given to applicants from designated groups in line with our Employment Equity Plan.
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