Sasol Administrative Clerk 2025
Location: Secunda
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
About Sasol
Sasol is a global integrated chemicals and energy company with a proud 70-year heritage. We safely and sustainably source, manufacture, and market chemical and energy products globally. With people at the heart of everything we do, Sasol offers employees meaningful opportunities to develop their careers in a workplace culture that embraces innovation, diversity, and inclusion.
By joining Team Sasol, you become part of a company committed to empowering its people, communities, and stakeholders, while innovating for a better world.
Purpose of the Job
The Administrative Support Officer contributes to the operational efficiency of the allocated team by delivering comprehensive administrative services. This role ensures that day-to-day functions run smoothly, allowing technical teams and managers to focus on their core responsibilities.
The incumbent will manage scheduling, documentation, travel logistics, and data capturing while promoting professional service standards across the division.
Key Accountabilities
1. Office and Administrative Support
- Handle incoming inquiries and provide accurate information or direct queries to appropriate individuals.
- Manage appointments, calendars, and diaries to ensure efficient scheduling of activities.
- Organise and maintain both electronic and hard copy filing systems.
- Receive, prepare, and distribute correspondence, newsletters, reports, and documentation.
- Monitor and control stock of stationery, office supplies, and other consumables.
- Photocopy, print, and scan documents, including supporting colleagues with documentation needs.
- Complete forms in line with company procedures and ensure data integrity.
- Coordinate and implement office procedures to maintain consistent workflow.
2. Meetings, Events, and Travel Coordination
- Book venues, rooms, and conference facilities for internal and external meetings.
- Arrange logistics for both in-house and external conferences, workshops, and events.
- Take accurate meeting minutes, capture action points, and distribute notes to relevant stakeholders.
- Coordinate domestic and international travel arrangements, including accommodation, transport, and itinerary planning.
- Liaise with internal colleagues and external service providers to confirm arrangements.
3. Data Management and Reporting
- Capture, reconcile, and manipulate data from multiple internal and external sources.
- Generate management reports in a standardised format.
- Ensure timely capturing of utility data, work execution information, and relevant operational inputs.
- Maintain and update records, reports, invoices, and departmental expenditure logs.
- Adhere to service level agreements when producing reports or distributing information.
4. Stakeholder Engagement
- Greet and assist visitors, clients, and staff, directing them appropriately.
- Maintain professional communication with internal and external stakeholders to resolve queries and coordinate requests.
- Build and maintain positive relationships with colleagues across departments to support operational efficiency.
- Escalate unresolved issues to management when necessary, ensuring timely follow-up.
5. Governance and Compliance
- Adhere to all Sasol policies, procedures, and regulatory requirements.
- Support the promotion of a compliance-driven culture within the department.
- Ensure accurate documentation, filing, and records to support governance and auditing processes.
- Monitor departmental expenditure and ensure budgetary discipline in line with company guidelines.
Formal Education
- High School / Grade 12 (Matric) or equivalent qualification.
Working Experience
- 0+ years relevant experience (entry-level candidates welcome).
- Experience in office administration, clerical support, or a similar role is advantageous.
Skills, Competencies, and Attributes
Technical Skills:
- Office administration and clerical processes.
- Data capturing, reconciliation, and reporting.
- Planning, organising, and prioritising workload effectively.
- Competency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Behavioural Competencies:
- Communication: Strong verbal and written communication skills.
- Planning & Organisation: Ability to manage multiple tasks and deadlines.
- Attention to Detail: High level of accuracy in documentation and data entry.
- Problem-Solving: Ability to manage complexity and provide solutions.
- Accountability: Takes responsibility for outcomes and commitments.
- Adaptability: Ability to work in a fast-paced, changing environment.
- Results-Driven: Consistently meets service delivery standards.
- Teamwork: Collaborative mindset, supporting colleagues where needed.
What Sasol Offers
- A dynamic workplace with opportunities for career development.
- Training and mentorship to strengthen professional skills.
- A culture of inclusion, innovation, and collaboration.
- Competitive remuneration aligned with Sasol’s global standards.
Employment Equity Statement
Sasol is an equal opportunity and affirmative action employer. Preference will be given to suitably qualified applicants from designated groups, including persons with disabilities, in line with Sasol’s Employment Equity Plan. Sasol also commits to providing reasonable accommodation to enable individuals with disabilities to perform essential job functions.
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