X3 Administrator
📍 Location: Kenilworth, Western Cape, South Africa
🏢 Company: BCXP
📅 Posting Date: 17 September 2025
📅 Closing Date: –
About BCXP
At BCXP, we are committed to redefining what technology services can deliver to businesses, communities, and individuals. As a leading IT solutions provider, we bring together innovation, people, and processes to transform how organizations operate. Our business values are centered on trust, accountability, and excellence, with our teams working together to deliver world-class services across South Africa and beyond.
As part of the CPS Business Unit, Field Services Department, we are looking for a Project Administrator to join our Kenilworth-based team. This position is designed for a detail-oriented and highly organized professional who thrives in structured environments and understands the critical role administration plays in project success.
If you have a passion for project management support, enjoy liaising with multiple stakeholders, and excel at balancing administrative precision with customer service, this could be the opportunity for you.
Role Purpose
The primary purpose of the Project Administrator role is to deliver efficient administrative and operational support during the execution of IT projects. The incumbent will work closely with project managers, team members, clients, and vendors to ensure that projects run smoothly and deadlines are met.
From scheduling meetings to monitoring project progress and maintaining accurate documentation, you will be the backbone of project coordination—making sure no detail falls through the cracks.
Key Responsibilities
1. Project Administration & Coordination
- Assist with the collection, logging, and management of project information across systems.
- Register all new projects and ensure installation incidents are logged and closed on time.
- Track and monitor project deadlines, escalating risks and delays when necessary.
- Generate and distribute project status reports to internal teams and external clients.
2. Stakeholder Liaison
- Act as a central point of contact for customers regarding project updates.
- Liaise with technicians, contractors, and vendors to ensure timely onsite attendance for installations.
- Obtain and track approval for project-related quotes, escalating for authorization where required.
3. Documentation & Reporting
- Maintain an up-to-date project register that includes risks, issues, and lessons learned.
- Process all project documentation in accordance with company policies, ensuring accuracy and compliance.
- Compile weekly reports and assist project managers with data preparation for presentations and reviews.
- Support audit processes by ensuring documentation is accurate, accessible, and complete.
4. Procurement & Finance Support
- Ensure purchase orders are generated and received for approved orders.
- Liaise with finance teams regarding invoicing and budget tracking.
- Monitor and record departmental expenditures to support financial accountability.
5. Office & Administrative Support
- Schedule meetings, prepare agendas, and take minutes for departmental sessions.
- Book rooms, manage diaries, and arrange travel and accommodation when required.
- Maintain accurate filing systems (digital and physical) for easy retrieval of project-related documents.
- Provide relief reception and clerical support when needed.
Qualifications & Experience
Minimum Requirements
- Education: NQF Level 4 (Grade 12 / National Diploma equivalent).
- Experience: Minimum of 2 years’ experience in project administration or a similar administrative role.
- Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to compile reports and maintain project registers.
- Familiarity with project documentation and compliance requirements.
Preferred / Advantageous
- Additional qualifications in Project Administration, Business Administration, or Project Management.
- SAP or other project management systems knowledge.
- Previous experience supporting IT or technical project teams.
Core Competencies
- Attention to Detail: Accuracy and consistency in maintaining records, reports, and documentation.
- Communication: Strong written and verbal communication skills, with the ability to interact professionally at all levels.
- Time Management: Skilled at prioritizing tasks and managing competing deadlines.
- Problem-Solving: Analytical thinking to address challenges and propose workable solutions.
- Customer Focus: Ability to deliver professional service to internal and external stakeholders.
- Teamwork: A collaborative mindset with the ability to support colleagues and work in cross-functional teams.
- Initiative: Proactive approach in identifying risks, reporting issues, and driving improvements.
Working Conditions
- Employment Type: Full-time, office-based role.
- Location: Kenilworth, Western Cape.
- Special Requirements: Ability to work extended or long hours when necessary to meet project deadlines.
Why Join BCXP?
- Impactful Work: Play a pivotal role in supporting IT projects that shape the future of technology and customer solutions.
- Career Growth: Access opportunities to grow within a leading South African IT organization.
- Collaborative Culture: Work with a diverse team of professionals in an inclusive, supportive environment.
- Commitment to Excellence: Be part of a company that values precision, innovation, and outstanding service delivery.
Application Process
Interested candidates who meet the above requirements are invited to submit their applications online through the BCXP careers portal. Please ensure your application includes:
- An updated CV.
- A cover letter clearly outlining your suitability for the role.
- Certified copies of relevant qualifications (where applicable).
⚠️ Only shortlisted candidates will be contacted. If you do not hear from us within 30 days of the closing date, please consider your application unsuccessful.
Closing Date: [Insert here]
At BCXP, we value diversity and are an equal opportunities employer. We welcome applications from candidates of all backgrounds, including persons with disabilities.
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