Administration Clerk
Location: Middelburg
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
About AFGRI
AFGRI Group Holdings is a leading agricultural services company dedicated to enabling food security in South Africa and beyond. Through a range of services across financing, inputs, grain management, and financial solutions, AFGRI remains committed to supporting farmers, agribusinesses, and communities.
Our success depends on the expertise, passion, and dedication of our people. We are now seeking a detail-oriented and proactive Branch Administrator to ensure the smooth functioning of our administrative processes at branch level.
Job Purpose
The Branch Administrator is responsible for maintaining effective administrative systems and ensuring compliance with company procedures. This role requires an individual with excellent organizational skills, accuracy, and the ability to work under pressure. The incumbent will be instrumental in managing documentation, generating reports, supporting stock control, and maintaining strong client relationships.
Key Responsibilities
As a Branch Administrator, your responsibilities will include:
Documentation & Filing
- Receive, process, and file all delivery notes accurately.
- Assist with ad-hoc receiving duties and maintain the integrity of document flow.
- Ensure all documents are correctly captured, filed, and sequenced on the system.
Client Relationship Management
- Maintain professional and effective client relationships at all times.
- Handle and resolve client queries promptly and efficiently.
- Support the branch team in delivering exceptional customer service.
Reporting & Systems Management
- Generate daily, weekly, and monthly system reports, including:
- Outstanding claims,
- Outstanding purchase orders,
- Negative on-hand reports, and other relevant metrics.
- Capture and process stock count sheets on the system.
- Generate variance reports and escalate discrepancies to the line manager for resolution.
Stock Control & Auditing
- Assist with quarterly stock-taking exercises by preparing, capturing, and reconciling stock information.
- Compile stock-taking reports and support branch leadership in ensuring accurate stock records.
- Support variance investigation and contribute to corrective action planning.
Branch Support
- Support other administrative duties as required to ensure seamless branch operations.
- Assist colleagues and management with clerical tasks, filing, and ad-hoc projects as needed.
Requirements
Minimum Education / Training
- Grade 12 / Matric certificate (essential).
Minimum Work Experience
- At least 3 years’ administration experience, preferably in a stock-related or retail/warehouse environment.
Technical Competencies
To succeed in this role, you will need:
- Computer literacy: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong verbal and written communication skills.
- Good working knowledge of administrative processes and stock management systems.
- Ability to work with numerical data and generate accurate reports.
Behavioural Competencies
The ideal candidate will demonstrate:
- Accuracy and attention to detail – ensuring documents, reports, and records are error-free.
- Discipline and reliability – consistent in following procedures and meeting deadlines.
- Cooperation and teamwork – the ability to work collaboratively in a team-driven environment.
- Proactive problem-solving skills – identifying issues and contributing to practical solutions.
- Interpersonal skills – building trust with colleagues and clients through professional interactions.
- A results-driven mindset with the ability to take initiative and meet performance expectations.
Why Join AFGRI?
At AFGRI, we believe our people are the backbone of our business. When you join us, you’ll benefit from:
- A supportive, values-driven work environment.
- Opportunities for growth and development within a leading agricultural services group.
- Exposure to diverse administrative and operational functions.
- A chance to play an important role in ensuring operational excellence and client satisfaction.
Employment Equity Commitment
AFGRI is committed to transformation and employment equity. The filling of this position will be aligned with the company’s Employment Equity Policy.
We welcome applications from all suitably qualified candidates, with preference given to candidates from designated groups, including persons living with disabilities.
Application Process
📌 To apply, please submit the following documents:
- A comprehensive CV,
- Certified copies of your educational qualifications, and
- A certified copy of your ID document / permanent residency / work permit.
📅 Closing Date: 29 September 2025
🔗 Visit [AFGRI Careers Portal / Website] or apply directly through the official AFGRI job portal.
Important Notes:
- Only shortlisted candidates will be contacted. If you do not hear from us within 30 days of the closing date, please consider your application unsuccessful.
- All personal information submitted will be processed in accordance with the Protection of Personal Information Act (POPIA). For details on how your information will be used, please review the HR Processing Notice available on our website: www.agh.co.za.
Enquiries
For more information about this opportunity, please contact the AFGRI HR Team via the AFGRI Careers Portal.
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