X15 Administration Clerks
Division: Detective and Forensic Services
Component: Forensic Science Laboratory, Mayville (KwaZulu-Natal)
Level of Remuneration: R228 321 per annum
Reference: FS 02/2025
Number of Posts: 15
1. Introduction
The South African Police Service (SAPS) Forensic Science Laboratory (FSL) plays a crucial role in providing scientific and analytical support to criminal investigations. As an Administration Clerk within the FSL, you will form part of a specialised administrative team responsible for ensuring the accurate, secure, and efficient processing of forensic case documentation, exhibits and related communication. This role is central to maintaining workflow integrity, upholding evidence standards, and ensuring that investigators receive accurate, timely support throughout the forensic process.
The position requires a disciplined, organised and ethical individual capable of maintaining confidentiality, adhering to established protocols, and operating effectively in a high-security and high-volume environment.
2. Minimum Requirements
Applicants must meet the following criteria:
- Possession of a Senior Certificate (Grade 12) or National Certificate (Vocational) listed on the National Learner Record Database at NQF Level 4.
- Competency in post-specific core functions, including administrative tasks, record-keeping, and client service.
- Fluency in at least two official South African languages, one of which must be English.
- South African citizenship, supported by documentary proof.
- No criminal record, pending criminal cases, or ongoing departmental misconduct cases.
- Computer literacy, with the ability to operate standard administrative software.
- Strong interpersonal, written, and verbal communication skills.
- Sound organisational abilities with attention to detail.
- Willingness to work shifts, extended hours, and perform duties in high-pressure operational environments.
- A valid driver’s licence (light motor vehicle) and relevant short courses will serve as added advantages.
3. Competencies and Attributes
To be successful in this role, candidates should demonstrate:
- Professionalism, confidentiality, and integrity
- Ability to multitask with strict adherence to deadlines
- Accuracy when handling sensitive and high-volume information
- Problem-solving and decision-making abilities
- Ability to work independently and as part of a multidisciplinary forensic team
- Strong client-service orientation
- Ability to adapt to procedural changes and evolving operational needs
- Commitment to maintaining quality, safety and security standards
4. Core Functions & Key Responsibilities
The Administration Clerk will perform a full range of administrative duties within the Forensic Science Laboratory, including but not limited to the following:
4.1 Case Reception and Registration
- Receive, verify and register new cases and exhibits on the FSL system.
- Ensure all documentation is complete, accurate and compliant with quality standards.
- Allocate cases to analysts following prescribed criteria and turnaround times.
4.2 Client Service & Communication
- Attend to investigator and client enquiries, both telephonically and in person.
- Provide updates on case statuses, report retrieval, and relevant administrative matters.
- Maintain a professional and courteous standard of service at all times.
4.3 Exhibit Management
- Receive, handle, label and route forensic exhibits between analysts and storage areas.
- Perform scanning, tracking, and updating of exhibit information.
- Assist with off-site case preparation and archiving to maintain evidence chain-of-custody.
4.4 Dispatch & Reporting Duties
- Perform dispatch operations for completed analysis reports.
- Ensure the secure release and handover of analysed exhibits to investigating officers.
- Maintain accurate dispatch logs and audit-ready documentation.
4.5 Compliance, Safety & Quality Management
- Ensure strict adherence to Quality Management, Health & Safety, and SAPS internal control standards.
- Assist with preparing the unit for inspections, audits and compliance checks.
- Report non-conformances, hazards, or deviations according to procedure.
5. Additional Employment and Selection Information
- Closing Date: 12 December 2025
- Applications must be submitted using the official Z83 Form (2021 version) with all required documentation.
- Applicants are responsible for ensuring their application reaches the correct address before the closing date.
- Late or incorrectly submitted applications will not be considered.
Selection and Vetting Process Includes:
- Fingerprint screening
- Criminal record and background checks
- Residential address verification
- Qualification and driver’s licence verification
- Potential personal interviews and practical assessments
- Vetting against the National Register for Sex Offenders and Child Protection Register (for identified posts)
Applicants must disclose any involvement in interim or final protection orders, as required under relevant legislation.
6. Employment Conditions
- Appointments will be made in accordance with the Public Service Act, 1994.
- Candidates who previously took early retirement, severance packages or have prior convictions will not be eligible.
- The SAPS aims to promote representivity through these appointments and encourages applications from underrepresented groups.
- Only successful candidates will receive further communication.
7. Submission Details
You may submit your application using one of the following methods (choose only one):
Postal Address:
Private Bag X322
Pretoria
0001
Hand Delivery:
Corner Beckett & Pretorius Street
Strelitzia Building
Arcadia
0083
Email:
MohlalaM2@saps.gov.za
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