Administrator
Location: KwaZulu-Natal
Job Type Classification: Permanent
Closing Date: None
Salary: market related
Job Purpose
The primary purpose of this role is to ensure the accurate verification, processing, and reconciliation of all creditor invoices and statements. The role involves preparing payment vouchers, capturing transactions on the JDE (JD Edwards) financial system, and appropriately costing them to the relevant consumer or debtor accounts. The Debtors and Payments Administrator plays a crucial role in maintaining financial accuracy, supporting debt recovery processes, and ensuring compliance with internal financial procedures.
Key Responsibilities
- Invoice Verification and Processing
Review and verify all costs and charges on creditor invoices to ensure correctness and compliance with contractual terms and internal policies.
Reconcile invoices against creditor statements and ensure all discrepancies or errors are investigated and resolved in a timely manner. - Payment Voucher Administration
Prepare all authorized payment vouchers accurately and capture them into the JDE system. Allocate costs to the appropriate consumer or debtor accounts.
Ensure timely and accurate processing of payment information for reporting and financial analysis. - Bad Debt and Debt Collection Management
Maintain, update, and balance the computerized Debt Collection Ledger, ensuring accurate postings to the Bad Debt Control Account.
Administer the transfer, reinstatement, and status changes of debt accounts in line with internal procedures. - Cash Reallocation and Reconciliation
Reallocate unmatched cash receipts, especially those related to bad debt recoveries, to the correct accounts.
Reconcile payments received from external debt collection agents and ensure they are accurately captured in the system. - Credit Bureau and Legal Coordination
Coordinate access and use of the Credit Bureau data facility across departments.
Ensure that all non-performing or delinquent debtors are flagged and listed with the relevant credit control facilities.
Prepare cases for escalation to the Legal Department for the initiation of legal proceedings on arrear accounts. - Reporting and Audit Support
Prepare and submit required financial statistics, audit schedules, and working papers.
Respond to internal and external audit queries, and provide accurate and timely information as requested. - Systems and Technology Support
Perform user testing for new program changes and enhancements within financial software systems.
Address and troubleshoot system-related issues and escalate more complex problems when necessary. - General Administration
Maintain comprehensive and organized records of all invoices, statements, vouchers, correspondence, and debt-related documentation.
Allocate debtor files to collection agents and monitor performance against agreed collection targets.
Essential Requirements
- Education: Grade 12 (NQF Level 4) with Core Mathematics and/or Accounting.
- Certification: A recognized certificate in the Financial field.
- Experience: Minimum of 3 years of relevant experience in finance, debtors administration, or accounts payable.
- Licenses: A valid motor vehicle driver’s license.
- Skills: Computer literacy and proficiency in financial systems (e.g., JDE or similar ERP systems).
Preferred Requirements
- Education: Tertiary qualification (NQF Level 6) in Accounting or a related field, with Financial Accounting as a major subject.
- Experience: 4 years of relevant experience in a similar financial environment, ideally within the public or corporate sector.
Key Competencies
- Attention to Detail and High Accuracy
- Ethical Conduct and Professionalism
- Organisational Awareness and Process Understanding
- Strong Problem-Solving Capabilities
- Effective Planning and Prioritisation
- Understanding of Financial and Business Processes
- Skilled Use of Financial Systems and Technology
- Data Processing and Analytical Thinking
- Clear Communication (Written and Verbal)
- Customer and Client Focused Mindset
- Resilience and Ability to Work Under Pressure
- Proactive and Results-Driven (Action Orientation)
This position is ideal for someone who is detail-oriented, highly organized, and committed to ensuring financial data integrity and timely debt recovery. If you meet the requirements and are looking to join a dynamic finance team, we encourage you to apply.
Join Our Whatsapp Channel
Click the Button Below to Join Online..
JOIN HERE
Please Note: Dream job link does not represent any companies but it advertise for you guys All Applications must be directed to the companies Career Portals
Thank You…