Administration Clerk
Location: South Africa, Kathu
Job Type Classification: Permanent
Closing Date: None
Salary: market related
About Sandvik Mining and Rock Solutions
Sandvik Mining and Rock Solutions is a global leader in providing equipment, tools, parts, service, and technical solutions for the mining and infrastructure industries. Our applications span across rock drilling, rock cutting, loading and hauling, tunneling, and quarrying. As a company recognized on the Forbes Top 50 Global Employers List, we are committed to innovation, quality, and excellence in everything we do.
The Role
We are seeking a proactive and detail-oriented Workshop and Contracts Administrator to join our dynamic team. In this role, you will coordinate and facilitate the effective operation of workshop and contract administration processes, ensuring that all scheduled workshop tasks, job orders, quotations, and parts requisitions are executed in line with Sandvik’s operational standards.
This position supports both internal and external clients—on-site and off-site—ensuring service delivery is aligned with Sandvik’s contractual and operational specifications.
Key Responsibilities
- Stock and Procurement Coordination
- Request and follow up on purchase orders for outsourced services and refurbished stock
- Liaise with suppliers to ensure timely delivery of goods and services
- Conduct regular reconciliations of stock in allocated stockrooms
- Inventory and KPI Monitoring
- Monitor key inventory indicators such as forecast accuracy, order fill rate, and obsolete/slow-moving inventory (OSMI)
- Proactively identify and resolve inventory discrepancies and recommend improvements
- Financial and Departmental Administration
- Monitor and control monthly departmental expenses within approved budgets
- Compile, review, and submit monthly overtime records for sign-off by the manager
- Ensure accurate reporting of rock tools usage by the mine
- System Administration and Safety Reporting
- Capture safety hazards and incident reports into the relevant systems
- Maintain accurate and up-to-date personnel records for all on-site staff
- Support the compilation of safety documentation and compliance reports
- Customer Support and Internal Collaboration
- Act as the administrative liaison between departments, ensuring seamless communication and workflow
- Provide backup support for team members across various business functions
- Coordinate open job reporting, repair quotations, and part ordering for workshop repair activities
Candidate Profile
- Minimum Requirements
- Matric / Grade 12 or equivalent qualification
- At least 2 years of experience in an administrative role, preferably in a technical, mining, or industrial environment
- Strong computer literacy, including Microsoft Excel and the ability to create and interpret spreadsheets, charts, and reports
- Professional proficiency in English (written and verbal)
- Preferred Qualifications
- A post-matric qualification in Office Administration, Business Management, Supply Chain, or a related field
- Experience working within a mining or heavy industry context will be an added advantage
Key Competencies and Attributes
- Excellent organizational and planning skills
- High attention to detail and accuracy in data handling
- Strong interpersonal and communication skills
- Ability to prioritize and multitask effectively in a fast-paced environment
- Problem-solving mindset with a customer-focused approach
- Team-oriented with a proactive, can-do attitude
Why Join Us?
At Sandvik, we believe in nurturing talent, fostering innovation, and providing our employees with opportunities to grow in a global organization. You’ll be part of a professional, collaborative team that values safety, excellence, and sustainability.
How to Apply
If you meet the requirements and are ready to contribute to a world-class organization, we invite you to apply and be part of a company that is shaping the future of mining and rock solutions.
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