Administration Clerk x2
Location: Pretoria, Gauteng
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
About Sasol
Sasol is a global integrated chemicals and energy company with a proud 70-year heritage. Through our talented people, we leverage expertise and selected technologies to safely and sustainably source, manufacture, and market chemical and energy products worldwide.
When you join Team Sasol, you join a company that places people at the centre of everything we do. Our culture embraces diversity, inclusion, and career development, offering opportunities for growth at every stage of your career journey.
Purpose of the Role
The Administrative Support Officer will contribute to providing comprehensive administrative assistance to an allocated team. The role is critical in ensuring efficiency, professionalism, and consistency in day-to-day office operations, enabling the department to focus on delivering its strategic objectives.
This is an ideal opportunity for an organised, detail-oriented individual who thrives in a fast-paced environment and is committed to maintaining high standards of accuracy, communication, and service.
Key Responsibilities / Accountabilities
Office Administration & Support
- Handle inquiries, answer telephones, transfer calls, and provide accurate information to staff and external contacts.
- Prepare, type, and distribute documents, letters, reports, meeting notes, and correspondence.
- Maintain both hard copy and electronic filing systems, ensuring proper organisation, cross-referencing, and easy retrieval.
- Perform sorting, copying, printing, and scanning of various documents on behalf of colleagues.
- Complete forms and records in accordance with company procedures and compliance requirements.
- Control and monitor stationery and office supplies to ensure availability at all times.
Meeting & Event Coordination
- Organise and attend meetings, taking accurate minutes and notes.
- Schedule and book meeting rooms and conference facilities.
- Arrange in-house and external events, conferences, and functions.
- Maintain event and scheduling calendars for the team.
Travel & Logistics Management
- Liaise with colleagues and external contacts to coordinate travel arrangements.
- Book flights, accommodation, and transport for staff as required.
- Ensure adherence to company travel policies while keeping costs within budget.
Data & Information Management
- Capture and process data in standardised formats to support reporting and compliance.
- Utilise, reconcile, and manipulate data for management reports using internal and external sources.
- Maintain updated records, reports, and files for audit and operational purposes.
- Monitor departmental expenditures and keep accurate records for the manager.
Client & Stakeholder Communication
- Greet, assist, and direct visitors, clients, and staff professionally, ensuring queries are handled promptly.
- Communicate effectively with internal teams and external stakeholders to maintain strong working relationships.
- Ensure visitors comply with company access and safety protocols.
Other Duties
- Comply with service level agreements (SLAs) and performance standards.
- Support colleagues and management with general administrative tasks during absences.
- Actively contribute to continuous improvement by recommending new processes or efficiencies.
Formal Education
- High School Diploma / Matric (Grade 12) or equivalent (essential).
Experience Required
- 0–2 years relevant administrative experience (entry-level applicants with strong skills will be considered).
- Exposure to office administration, secretarial work, or general clerical duties will be advantageous.
Required Skills & Competencies
Technical Competencies
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office equipment such as printers, copiers, and scanners.
- Basic understanding of office procedures and document management systems.
Behavioural Competencies
- Effective Communication (BC_Communicates Effectively): Clear written and verbal communication across all levels.
- Planning & Organisation (TC_Planning and Organisation): Ability to coordinate tasks, prioritise, and manage time effectively.
- Attention to Detail (TC_Attention to Detail): Accuracy in handling data, documents, and processes.
- Multi-tasking (TC_Multi-tasking): Ability to handle several tasks simultaneously without compromising quality.
- Accountability (BC_Ensures Accountability): Ownership of tasks and delivering on commitments.
- Problem-Solving (TC_Action Planning): Ability to analyse issues and recommend practical solutions.
- Adaptability (BC_Manages Complexity): Able to manage pressure, deadlines, and changing priorities.
- Results-Driven (BC_Drives Results): Commitment to meeting performance targets.
Why Join Sasol?
- Global Impact: Contribute to one of the world’s leading energy and chemical companies.
- Career Growth: Access to structured development programmes and opportunities to advance.
- Inclusive Culture: Work in an environment that values diversity, equity, and collaboration.
- Work-Life Balance: Participate in a company that cares for employee well-being.
Employment Equity
Sasol is an equal opportunity and affirmative action employer. Inspired by our purpose of “Innovating for a better world”, Sasol recognises that diversity and inclusion are essential to growth and success. Preference will be given to applicants from designated groups and people with disabilities in line with Sasol’s Employment Equity Plan.
Reasonable accommodation will be provided to enable individuals with disabilities to perform essential job functions.
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