Administrative Officer
Location: Benoni
Job Type Classification: Permanent
Closing Date: Not Specified
Salary: market related
Job Summary
We are seeking an experienced and detail-oriented Administrative Officer to join our dynamic team. The successful candidate will play a critical role in ensuring smooth office operations, providing executive support, and coordinating essential administrative procedures. In addition to managing daily office functions, this role involves maintaining SHEQ (Safety, Health, Environment, and Quality) records, supporting compliance with OHS regulations, and contributing to workplace efficiency and safety.
If you are organised, proactive, and thrive in fast-paced environments, this is an excellent opportunity to advance your career while making a meaningful contribution to the team.
Key Purpose of the Role
The Administrative Officer will be responsible for:
- Ensuring all administrative systems and processes are maintained to the highest standard.
- Supporting the organisation with HR, procurement, and finance functions.
- Coordinating health and safety documentation and compliance reporting.
- Acting as a central point of contact for internal teams, management, and external stakeholders.
This role requires a combination of strong organisational skills, problem-solving ability, and the professionalism to handle confidential information with discretion.
Minimum Requirements
- Matric / Grade 12 certificate (Compulsory).
- Proven work experience as an Administrative Officer, Admin Assistant, or in a similar capacity.
- Solid knowledge of office management systems and procedures.
- Basic accounting or bookkeeping knowledge.
- Familiarity with HR administration and procurement processes.
- A foundational understanding of the Occupational Health & Safety (OHS) Act (advantageous, especially if supporting safety functions).
- Excellent multitasking skills with the ability to prioritise in high-pressure environments.
- Strong organisational and time-management abilities.
- Excellent verbal and written communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Ability to operate office equipment such as printers, scanners, and copiers.
- Ability to work independently, manage competing deadlines, and handle confidential information.
Added Advantage:
- SHE Representative training or basic Health & Safety course.
- Certifications in Office Administration, Business Management, or related fields.
Key Duties and Responsibilities
Office Administration
- Maintain and organise both physical and electronic filing systems to ensure easy retrieval and compliance.
- Prepare, draft, and edit documents, reports, and presentations for management and stakeholders.
- Coordinate office communications and correspondence, including emails, calls, and official letters.
- Operate and maintain office equipment such as photocopiers, printers, and scanners.
- Manage stationery, supplies, and office inventory efficiently.
HR & Employee Support
- Assist with employee onboarding, induction schedules, and the preparation of personnel records.
- Maintain accurate employee data and HR files.
- Support management with staff scheduling and leave record-keeping.
- Assist in organising internal training sessions, keeping training records updated and compliant with internal and external requirements.
Finance & Procurement Support
- Handle petty cash, process invoices, and support basic bookkeeping functions.
- Assist with budget monitoring, expense tracking, and preparing financial summaries.
- Liaise with suppliers, service providers, and vendors to ensure timely delivery of goods and services.
- Support procurement processes in line with company policies.
SHEQ & Compliance
- Maintain up-to-date SHEQ records and documentation for audit readiness.
- Assist in incident reporting, risk assessments, and safety inspections.
- Support health and safety initiatives, including training coordination and awareness campaigns.
- Facilitate internal and external audits by preparing required documentation.
- Ensure compliance with occupational health and safety regulations.
Travel & Event Coordination
- Organise travel arrangements for staff, including flight bookings, accommodation, and ground transport.
- Coordinate meetings, workshops, and internal events, ensuring venues and logistics are arranged.
- Take and distribute minutes during meetings, ensuring accurate records are kept.
Core Skills and Competencies
- Administrative Expertise: Strong organisational skills with meticulous attention to detail.
- Communication: Clear and professional written and verbal communication across all levels.
- Problem-Solving: Ability to identify issues proactively and provide effective solutions.
- Team Collaboration: Works effectively as part of a team, while also capable of working independently.
- Adaptability: Comfortable managing changing priorities and deadlines.
- Professionalism: Maintains confidentiality and represents the organisation with integrity.
What We Offer
By joining our team as an Administrative Officer, you will gain:
- A supportive and collaborative work environment.
- Exposure to multiple functions including HR, SHEQ, finance, and procurement.
- Opportunities for professional growth through training and development.
- A chance to play a meaningful role in ensuring workplace efficiency and safety compliance.
How to Apply
Interested candidates who meet the minimum requirements are invited to submit:
- A detailed CV.
- Certified copies of qualifications.
- A cover letter highlighting relevant experience.
Conclusion
This is an exciting opportunity for an Administrative Officer with the right blend of skills, initiative, and professionalism. If you are ready to contribute to a dynamic environment while advancing your career in administration, we encourage you to apply.
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